HR Assistant

Vacancy - HR Assistant

Permanent post, 28 hours per week (worked over four or five days, Monday and Friday to be included). This is a part-time role based at the College in Queen Street, Edinburgh, with flexibility for a form of hybrid working to be agreed.
Salary £27,654 per annum pro rata (pay award pending).

We have an opportunity for a customer-focused and highly organised HR Assistant who will provide effective and efficient HR administrative support to the HR Manager in accordance with best employment practice.

About the Royal College of Physicians of Edinburgh

The College is an independent professional membership organisation and registered charity, which exists to support the profession to deliver the highest standards in healthcare provision.

We have a strong UK and international presence with over 14,500 Fellows and Members in over 100 countries. The College helps qualified doctors to pursue their careers in specialist (internal) medicine through our world-renowned education and training programme. We ensure that the views and practical clinical experiences of our membership are taken into account by health policymakers throughout the UK and communicated to the media and the public. We provide resources and information to support and facilitate professional development for physicians throughout their careers.

The Role

You will provide an effective and efficient HR service to a high level of accuracy while delivering a professional level of customer service. As well as assisting with day to day enquiries you will be responsible for supporting the delivery of a range of HR services.

Key activities:
• Running recruitment campaigns including liaising with recruiting managers, placement of job adverts, processing job applications, preparation of shortlists and interview packs for panel members and preparation of all associated communications with applicants.
• Ensuring the on-boarding of new staff is effectively carried out including carrying out pre-employment checks and induction pack preparation.
• Maintaining all active and leaver people files and records, ensuring these meet current legislation, GDPR requirements and College retention policies.
• Provide administrative support in the co-ordination of learning and development activities for College staff.

The Person

The HR Assistant will have experience of supporting the delivery of a range of HR services previously in at least one of the following areas: recruitment, contracts of employment, employee life cycle transactions and general HR administrative functions.

You will have meticulous attention to detail, the ability to learn and deliver set internal procedures, as well as excellent communication and team working skills. The right candidate will be a proficient user of the Microsoft Office suite and possess some knowledge and understanding of employment law.

Please refer to the for full details of the role and the Person Specification.

Remuneration Package

The salary for this role will be £27,654 per annum pro rata (pay award pending), plus benefits. Additional benefits include:
• Pension: with employer contributions of 9%.
• Holidays: 23 days' annual leave (with incremental increase over five years to 28 days) and 11 days' public holiday/College close downs.
• Life assurance scheme.
• Long-term income protection scheme for those unable to work due to illness.
• Cycle to Work scheme.
• Discounted rates for use of the venue for personal events.

How to Apply

Please go to our website for a full job description and further details.
Please note agencies need not apply.

Closing Date: 9am Tuesday 9 July 2024
Interviews: Tuesday 16 or Wednesday 17 July 2024