Summary The Accounts Payable Specialist contributes to meeting Langham goals of exceptional customer service, quality, process improvement, and profitability by leading the work of reviewing, processing and paying approved invoices, purchase orders and expense reports accurately and as scheduled.
This position is responsible for ensuring accuracy and timeliness of all disbursements while maintaining adequate internal controls.
Additionally, this role will lead efforts in resolving discrepancies and reconciling payments, manage vendor payments and maintain vendor files for Langham's freight carriers.
This role goes beyond traditional tasks and requires a dynamic individual who can lead accounts payable functions, solve complex problems, drive process improvements, and contribute to systems implementation.
The Accounts Payable Specialist is seen as the subject matter expert (SME) and has overall responsibility over the day-to-day functions of Accounts Payable in the organization.Key Outcomes ExpectedAnalyze and process high volume of vendor invoices and expense reports to the correct accounts and cost centers Lead the process of 3-way matching for open statement invoices Specialize in payments:
check requests, ACH and wires transfers as part of payment processes; code accounts for payment; monitor payment requests with appropriate approval Validate vendor balances by reconciling monthly statements and related transactionsMonitor and train users in the Precoro PO and Concur expense reporting systemsProcess D&B credit reports for submittal to the Controller or Sr.
Accountant for evaluationWork AP aging reports for amounts still owed, verify invoices, apply outstanding credit memos.Create financial statements analyzed by senior leveled accounting management Assist with month-end/year-end closing and reporting with timely posting of all invoices to close the books in a timely manner.Work with management to develop new and improved processes for AP tasks and activities Research payment issues and work toward resolutions both internally and externallyPrepare and import general ledger entries, as neededEstablish and promote positive communication within Langham internal departments to increase collaboration and reduce inefficiencies.
Respond to e-mail and voicemail in a timely manner.Critical Skills, Knowledge, and BehaviorsDemonstrated knowledge of generally accepted accounting principles (GAAP)Demonstrated work experience with financial operating systems i.e.
Great Plains or equivalentDemonstrates effective analytical, problem solving, and decision-making skills (can gather and analyze data and information and draw conclusions).
Able to think logically and analytically.
Demonstrate effective verbal, written and interpersonal skills.
Demonstrates customer service orientation.Proactive in anticipating and alerting others to problems with projects or processes.High detail orientation and accuracy.Takes initiative and needs little supervision.Able to prioritize, organize tasks and time, and follow up.
Performs responsibilities efficiently and timely.Works well in a team environment and as part of a team.Able to negotiate with and influence others.
Proficient in Microsoft Excel and basic mathematics Experience and EducationAssociate's degree or higher in Accounting or Finance or related field At least 3-5 years' experience in a comparable position.Experience with accounting software such as QuickBooks, Great Plains, etc.
Experience in transportation or logistics environment preferred Physical demandsMust be able to work proficiently with computers and other office equipment.
Will sits at workstation 90% of time.
Work is performed in an office environment.
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