Operating Room Materials Coordinator

Townsen Memorial Hospital
US - Texas - Houston
July 4, 2024

Townsen Memorial Hospital is an accredited network of facilities with an emphasis on emergency care, outpatient surgery, and diagnostics and imaging. Our core mission is to provide compassionate, evidence-based patient care to those we serve. At Townsen Memorial, we encompass diversity, dignity, and inclusiveness as a reflection of our core values. Townsen Memorial is committed to driving cutting edge healthcare to our patients, our communities and each other.

Townsen Memorial is hiring for a full-time Materials Coordinator for our surgery center in Houston, TX. The Materials Coordinator is primarily responsible for supporting OR operations through inventory management and fostering a collaborative environment between the supply chain and the clinical surgical services team members. The Materials Coordinator is responsible for ensuring that the facility is properly stocked with all supplies by implementing, measuring, and directing supply chain activities within the operating room/surgical services.

ESSENTIAL FUNCTIONS:

Lead the facility's operating room needs to include requisitioning, inventory controls, instrument acquisition, and supply optimization
Effectively cultivates relationships with physicians, clinicians and hospital vendors
Sources vendors and products to locate specialized equipment, supplies and services as requested by the medical staff and approved by the administration team
Coordinates the placement of purchase orders in a timely manner when requisitioned by various departments
Continually communicates with the Operating Room Manager/Team Lead regarding special procedure requirements and works with the clinical staff in various departments to establish appropriate Min/Max Inventory Levels for all supplies
Verifies accurate pricing when orders are placed and confirms that accurate pricing is reflected on the corresponding invoice; works in collaboration with accounting to ensure correctly priced invoices are paid and others with discrepancies are corrected timely
Verifies that packing slips and purchase orders have been reconciled according to policy and addresses any discrepancies with the vendor in a timely fashion
Proactively reviews schedules and patient census to foresee any unusual high or low demand of supplies and orders accordingly
Reviews files and records regarding orders and back orders at specific intervals to ensure timely delivery and to determine delays, making product end users aware of same
Monitors and compares supply prices and demonstrates an understanding of how cost-effective purchasing choices can affect the facility's financial bottom line; searches at regularly intervals the best priced items and possible need to make vendor changes
Record and assess all materials quality, movement, and expenditure; ensures all equipment/instruments that leave the facility are logged and properly returned timely
Prepare and file detailed records on procurement activity, quantity, and vendors
Maintains files in accordance with Hospital Policy and Procedures
Maintains records of warranties and contracts with vendors
Maintains supplies and records for bio-hazardous waste management
Performs other related duties as assigned to support the hospital

KNOWLEDGE, SKILLS, AND ABILITIES:

Demonstrates knowledge of appropriate vendors from whom to obtain requested equipment and supplies

EDUCATION AND EXPERIENCE:

High School Diploma or GED
Two (2) years in materials management in the Operating Room or Surgical Services
BLS certified or must complete certification within 90-days of hire

BENEFITS:

3 Medical Plans
2 Dental Plans
2 Vision Plans
Employee Assistant Program
Short- and Long-Term Disability Insurance
Accidental Death & Dismemberment Plan
401(k) with a 2-year vesting
PTO + Holidays

Please visit our website for more information:

Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.

Read the full job description and apply online on the recuiter's web-site

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