Grants Assistant

University of Pittsburgh
US - Pennsylvania - Pittsburgh
July 1, 2024

Grants Assistant

The University of Pittsburgh is seeking a Grants Assistant for the Department of Medicine. The incumbent will be responsible for assisting Research Administrators with the management of grants and contracts in a large research department. This will include accurately maintaining budget information and personnel funding distributions in the department's accounting system, updating effort in the University accounting system, and creating and managing the electronic grant files for research grants. This position will also assist in the preparation of reports meetings between the administrators and faculty.

This is an exciting opportunity for highly organized and efficient professionals who are looking to jump start their career in academic administration. The Department of Medicine is committed to career-pathing and mentoring self-motivated candidates. The University provides a generous graduate tuition benefit program to those interested in investing in their education and professional development. This position requires a well-organized and detail-oriented individual with the ability to utilize automated accounting systems, Excel, and databases. This position requires ability to work independently and manage multiple tasks simultaneously.

Job Summary

Assists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetary functions.

Essential Functions

Assists with routine accounting and financial functions for Grants & Contracts.
Prepares and organizes routine documentation for applications, progress reports, financial statements, and other related reports; monitors deadlines and compliance with guidelines and regulations.
Collects, verifies, and disseminates information and data needed to write grants, contracts, and reports; communicates routine financial information regarding accounts, balances, expenses, and other related funding information.
Creates and maintains spreadsheets, records, and databases; maintains contact rosters and email distribution lists.
Assists with budget preparations and reviews.

Physical Effort

Sedentary position with minimal physical effort.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Assistant

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: To be determined based on qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

Please see job description

PI242959339

Read the full job description and apply online on the recuiter's web-site

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