Administrative Assistant

University of Toledo
US - Ohio - Toledo
July 1, 2024

University of Toledo Physicians' mission is to improve the human condition through excellence in patient care and medical discovery. Representing more than 200 physicians, UT Physicians are leaders in clinical care, research and education of the future physicians, providing care in a wide range of medical specialties from the most complex diagnoses and treatments to primary care for the entire family. The primary site of inpatient care services is at the University of Toledo Medical Center, but many of our physicians' practice at hospitals and medical offices throughout the region.
University of Toledo Physicians offers competitive pay and benefits including:
403B, Pension, health and tuition waiver at UT.

POSITION SUMMARY

Under minimal supervision provides all aspects of administrative support to the Division or Department assigned. Provides confident administrative support and works directly with department leadership to ensure department operates smoothly. Facilitates activities in support of department, including variety of financial, scheduling and personnel duties that support daily operations. Exercising independent judgement and decision making within scope of position.

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES
Manage the day-to-day functions of assigned department
Represent department in written, verbal, and telephone communications
Serve as a liaison between department leadership, clinicians, other departments, and the public
Maintain assigned schedules, ensure accuracy of Outlook calendars; provide support in managing schedules
Filing and data entry, auditing files as needed
Perform a variety of administrative duties such as copying, collating, running errands, mailings, and memos
Coordinate and assist in arranging travel, meetings, and conferences as needed
Make general supply and equipment purchases. Maintain proper inventories.
Complete and prepare presentation materials, applications, documentation, and reports as assigned
Edit and proofread documentation and correspondences as requested
Maintain statistical data and compiling reports as needed
Maintain work/repair orders for department
Assisting with special projects as requested
Maintain confidentiality and discretion
Exhibit excellent customer relations with clinicians, co-workers, and community
Other duties as assigned
REQUIRED QUALIFICATIONS Education :
Associates degree in related field, experience considered in lieu of degree
Skills :
Excellent verbal and written communication skills
Computer proficiency with Microsoft word, Excel, Outlook, and other software applications
Ability to work well with others and promote a team environment
Ability to utilize time management skills to manage daily tasks and multiple projects at once

The above list of duties is intended to describe the general nature and level of work performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of duties performed by the people so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity or gender expression, age, disability, military or veteran status, height, weight, familial or marital status, or genetics.

Equal Opportunity Employer/Drug-Free Workplace

Read the full job description and apply online on the recuiter's web-site

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