Senior Accounts Payable Coordinator

Senior Accounts Payable Coordinator
Jun 24, 2024

The Senior Accounts Payable Coordinator in the Finance department is responsible for monitoring the outflow of capital for the Society.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Record all Accounts Payable transactions in adherence to US GAAP on a timely basis
• Ensure all vendor information to record an invoice is entered accurately in Financial Edge
• Address and resolve vendor inquiries
• Provide excellent customer service with a sense of urgency to both vendors and LAS employees
• Train temps and new hires
• Assist in delegating invoices and check requests sent to AP inbox
• Process and pay vendor invoices
• Gather required documentation for various audits, including program and external audits
• Backup to the Lead AP Specialist in sending list of checks to AP Manager after payments have been printed
• Provide ad-hoc trouble shooting and technical assistance to other AP team members
• Assist in overseeing the efforts of gathering required documentation for various audits, including
• program and external audits
• Document and update Accounts Payable processes as necessary
• Work on monthly analyses for more complex vendors
• Special projects as requested

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.

• BA/BS degree in Accounting, Business Administration, or related field preferred
• Three years of experience with payables and customer service preferred
• Nonprofit experience preferred
• Intermediate knowledge of Excel and ability to review large volumes of data
• Proficient in Microsoft Office Suite or related software
• Understand when to escalate critical time sensitive issues
• Demonstrate a commitment to quality, accuracy, and thoroughness
• Versatile in handling multiple tasks simultaneously in accordance with highest priority
• Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
• Excellent written and verbal communication and problem-solving skills
• Sense of professionalism, confidentiality, and a strong work ethic
• Excellent time management skills
• Extremely organized and ability to respond to internal and external requests

SALARY TRANSPARENCY

The posting reflects the range of potential salaries for the role.
The specific salary offers will be dependent on candidate qualifications, including collectively bargained salary steps for unionized roles.

Salary Range/ Salary:
$65,575.00

SALARY AND BENEFITS

The leadership of The Legal Aid Society believes in attracting and retaining exceptional talent committed to serving our clients.
We offer a generous benefits package including health insurance, paid vacation, disability, and life insurance, and more.
Salaries for our unionized jobs are governed by our Collective Bargaining Agreement.
Please visit our Careers page for additional information.
Salary and benefits information will be available to applicants, when and if an offer is made.

to read more about the benefits of working at The Legal Aid Society

HIGHER EDUCATION AND LOAN FORGIVENESS

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness.
This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.To learn more, click the links below.

studentaid.gov

hesc.ny.gov/loan-forgiveness-programs

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The leadership of The Legal Aid Society is committed to a work culture of zealous advocacy, respect, diversity and inclusion, client-oriented defense, access to justice and excellent representation.
We are dedicated to building a strong professional relationship with each of our clients, to understanding their diverse circumstances, and to meeting their needs.
Our ability to achieve these goals depends on the efforts of all of us.

WORK AUTHORIZATION

All applicants must be legally authorized to work in the United States for any employer without sponsorship for a work visa or permit.
We are currently unable to sponsor employment visas or permits.
(However, for citizens of Canada and Mexico, LAS will provide a letter documenting employment status that is needed to obtain a TN visa.)

HOW TO APPLY

All applications must be completed online.
We do not accept paper submissions.
Please visit our Careers Page to review all current job postings, and instructions on the application process.
For technical difficulties or questions regarding this posting, please email jobpostquestions@legal-aid.org.

As an Equal Employment Opportunity (EEO) Employer, The Legal Aid Society prohibits discriminatory employment actions against and treatment of its employees and applicants for employment based on actual or perceived race or color, size (including bone structure, body size, height, shape, and weight), religion or creed, alienage or citizenship status, sex (including pregnancy), national origin, age, sexual orientation, gender identity (one's internal deeply-held sense of one's gender which may be the same or different from one's sex assigned at birth); gender expression (the representation of gender as expressed through, for example, one's name, choice of pronouns, clothing, haircut, behavior, voice, or body characteristics; gender expression may not conform to traditional gender-based stereotypes assigned to specific gender identities), disability, marital status, relationship and family structure (including domestic partnerships, polyamorous families and individuals, chosen family, platonic co-parents, and multigenerational families), genetic information or predisposing genetic characteristics, military status, domestic violence victim status, arrest or pre-employment conviction record, credit history, unemployment status, caregiver status, salary history, or any other characteristic protected by law.

Please submit these documents as a single combined PDF when you apply via the LAS (Legal Aid Society) Recruitment Portal.

• Resume
• Cover letter