Office Administrator

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ADMINISTRATIVE ASSISTANTHOULIHAN LAWRENCEThe Future of Real Estate Since 1888

Since 1888, Houlihan Lawrence has built its reputation on exceedingexpectations in every aspect of the real estate process.

With 32offices, 1,450+ agents, and a global networkof esteemed partners, we harness local expertise and data-driven insights to push real estate forward every day.

SCHEDULE:

Saturday and Sunday: 9 am - 3 pm

Mon/Wed/Fri, 9 am - 5 pm

Pay: $21-$24/hour Depending on Experience

This position provides administrative support for the branch office sales agents, and branch manager.Serve as liaison between the perspective client, real estate agents, vendors, and other departments within the company.Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners.Be familiar with and comfortable using the company's propriety systems and tools.

This administrative position is located at the Front Desk of the Lagrange office. It is partly a receptionist type of position; knowledge of Showing Desk, HGMLS & Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

Responsibilities

  • Dress appropriately, tending toward conservative attire
  • Answer phones professionally and direct calls as needed
  • Interface with all visitors behaving as the 'face and voice' of Houlihan Lawrence
  • Assist agents as needed with listing input,transaction forms and using company tools such as Moxi Engage
  • Ongoing education in using company tools for agents in order to assist agents as needed.
  • Schedule and coordinate showing appointments often involving numerous calls, emails, or texts
  • Oversee processing and verifying of new listing and sales
  • Unlock and relock doors, move display stands
  • Sort incoming and outgoing mail
  • Book Facebook ads & creatively post to the HL Brokerage Facebook account
  • Keep an orderly front desk, reception, and conference area
  • Print Broker Open House sheets on Tuesday and Thursday
  • Interface with other administrative professional pleasantly
  • Other related duties as assigned
Qualifications

Education:
  • Minimum of high school diploma or the equivalent.
Experience:
  • One to three years of clerical or administrative experience is strongly preferred.
Knowledge and Skills:
  • Strong computer and keying skills.Typing speed of 45-60 w.p.m.
  • Proficient with Microsoft, Apple, Google and social media
  • Proficient with Word, Excel, PowerPoint, Outlook
  • Self-motivated, organized, and detail-oriented.
  • Ability to work independently and to prioritize and handle multiple tasks and projects concurrently.
  • Effective oral and written communication skills, interpersonal skills a customer-service focus, and the ability to work as a member in a team-oriented environment.
  • Knowledge of real estate, title, and/or mortgage business is helpful.
EOE

Read the full job description and apply online on the recuiter's web-site

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