Bookkeeper 24-25SY

Bernalillo Public Schools
US - New Mexico - Bernalillo
June 23, 2024
Accounting

Reports To: BUILDING PRINCIPAL

General To maintain accurate financial records and files, and to maintain a smooth, efficient, and task oriented office staff, so as to enhance and support a healthy learning atmosphere for the students.

Essential Duties and Responsibilities:

* Work cooperatively with colleagues, supervisors, and administrators.

* Demonstrate ethical behavior.

* Follow district policies and administrative rules and regulations.

* Maintain behavior appropriate to performing and accomplishing assigned duties.

* Engage in self-development.

* Know what to do to successfully complete assigned work.

* Project an over-all concern for personal appearance as it relates to job performance.

* Contribute to the welfare and effectiveness of the office by adhering to high ethical standards of performance and interpersonal relationships.

* Maintain confidentiality.

* Demonstrate ability to multitask.

* Complete and forward telephone messages.

* Provide assistance to parents and students as necessary.

* Assimilate supply requests and dispenses school supplies. Complete appropriate forms and files. Calculate, assess and receive fines.

* Perform bookkeeping functions for the school. Disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.

* Compose or transcribe from rough draft, correspondence and other material.

* Monitor access to student folders.

* Complete all filing, typing, word processing, photo copying, and correspondence for the school office on district forms when applicable.

* Process bus transportation requests.

* Process and complete requisitions and purchase orders. This includes processing requisitions and purchase orders, receiving purchase orders and forwarding all invoices to accounts payable.

* Order, input requisitions and receive supplies ordered (all shipments through the warehouse). Return materials that are unsatisfactory. Issue inventory numbers, as needed.

* Reconcile operation/supply and activity accounts.

* Accept, count, and deposits funds for school activities.

* Prepare, collect and deposit funds for school activities.

* Ensure compliance with all district-required financial operations for the school.

* Disburse funds, record financial transactions, and audit and balances school fund accounts.

* Prepare, collect and deposit fines and reimbursements.

* Distribute staff and student ID's.

* Collect summer school enrollment forms and collect summer school and night school fees.

* Maintain student free and reduced lunch list.

* Complete other tasks as deemed appropriate by the immediate supervisor and/or the superintendent.

Supervisory Responsibilities:

None

Qualifications:

* High school graduate or GED.

* Experience as a secretary or equivalent work.

* Secretarial skills including basic office procedures, computer function and operation, and the ability to type at least 50WPM.

* Highly motivated, a self-starter, and excellent people skills.

* To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

* Must be able to pass employment verification.

Physical Requirements:

Sitting, standing, lifting, and carrying (up to 50 pounds), reaching, climbing, squatting, kneeling, and moving light furniture may be required.

Safety and Health:

* Child Abuse/Substance Abuse Workshop

* Bloodborne Pathogens Standard Training

Equipment/Material Handled:

Must know how to properly operate, or be willing to learn to operate, multi-media equipment including current technology as needed.

Work Environment:

Must be able to work within various degrees of noise, temperature and air quality. Job responsibilities require both inside and outside assignments. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignments without direct supervision. Occasional after hour work may be required. Sitting, standing, lifting and carrying (up to 50 pounds), reaching, squatting, climbing stairs, kneeling, and moving light furniture may be required.

Terms of Employment:

Salary and work year to be established by the Board.

(11 Month Employee/210 Days)

All BPS Positions are Subject to Funding

Read the full job description and apply online on the recuiter's web-site

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