Legal Support Specialist

KMRG LLC
US - New Mexico - Albuquerque
July 4, 2024

ROLE

We are looking for an experienced Legal Support Specialist to support the U.S. Attorney's Office (USAO), District of New Mexico. Your scope of work includes providing comprehensive witness management services, coordinating travel and lodging, preparing legal documents, maintaining accurate records, and ensuring the seamless support of witnesses throughout their involvement in the judicial process.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIESI. Witness Management

Coordinate travel arrangements for witnesses (e.g., contacting travel agencies, local transportation services and lodging)
Prepare and provide confirmed itineraries and necessary information to witnesses, USAO staff, and other relevant parties
Receives contact information for witnesses from the AUSA'S, Legal Assistants or Law Enforcement
Determine special needs, concerns, or indigent status of witnesses from the AUSA prior to contact
Ensure all travel information, appearance dates, and times are confirmed and communicated to witnesses
Coordinate with the U.S. Marshal Service for on-the-spot indigent witness payments

II. Document Preparation & Processing

Draft and process travel and lodging forms for witnesses
Generate and submit necessary documents for federal employees subpoenaed to testify
Prepare and submit DOJ vouchers for witness compensation to ensure all required documentation is included
Obtain additional information from other agencies/organizations

III. Communication & Support

Field phone calls and answer questions related to travel logistics and reimbursement processes for witnesses
Provide guidance to USAO personnel on witness-related expenses and reimbursement procedures
Draft memorandums related to witness work or school absences and submit them for approval
Coordinates with AUSA and staff on witness travel arrangements prior to trial or headings

IV. Administrative Duties

Maintain witness management records and files
Use automated systems to track cases, update records, and generate reports
Maintain a calendar to track court dates and witness appearances
Uses knowledge of the Government Travel Account (GTA) system to ensure all GTA accounts are billed correctly
Maintains GTA documentation, ensuring all fields have corlect data entdes and files all receipts as received
Prepares monthly PDF Portfolio's and credit card reconciliation packets for three separate GTAS
Maintains and organizes inventory voucher forms and monthly GTA reconciliation packets in an electronic database
Maintain an electronic database of finalized signed and dated hotel Memorandum of Understanding (MOU) agreements
Establish case and project files
Prepare and format management reports
Use word processing software for preparing and correcting reports/correspondence
Manipulate, transfer, compute, and print information
Schedule appointments

V. Customer Service

Deliver services in a victim-centered, trauma-informed, and culturally sensitive manner
Provide timely updates to supervisors on any issues requiring immediate attention
Respond to inquiries regarding case-related status

KNOWLEDGE & SKILLS

Knowledge of legal procedures, office administration, data management preferred
Proficient in Microsoft Office (e.g., Word, PowerPoint, Excel, Outlook) and Adobe Acrobat
Excellent written and verbal communication skills

BACKGROUND

Progressive and relevant experience in logistics management, administrative support, and customer service
Proficient in Word Processing and data entry/retrieval
Highly organized and analytical

EDUCATION

High School Diploma required
Undergraduate Degree preferred

LOCATION

Albuquerque, New Mexico, 87102

TELEWORK

Some telework is available

CLEARANCE

U.S. citizenship is required since this role supports the U.S. federal government

CLIENT

Department of Justice (DOJ)

TRAVEL

Travel is required

WORK HOURS

40 hours per week
8 hours per day

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility - Nonexempt

RELOCATION

Not eligible for relocation benefits

*KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

Read the full job description and apply online on the recuiter's web-site

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