Administrative Assistant Belknap County

University System of New Hampshire
US - New Hampshire - Durham
July 1, 2024

Summary

Operating Title
Administrative Assistant, Belknap County

Long Classification Title
Administrative Assistant III

Campus Location
Durham

Department
UNH Cooperative Extension Administration

Summary of Position

This is a full-time, benefitted position located at UNH Cooperative Extension's Belknap County office in Laconia, N.H.

Under the general supervision of the county office administrator, the office administrative assistant will focus on client service and provide support for UNH Cooperative Extension staff in Belknap County. Responsibilities include performing varied general office and staff support functions, marketing, program logistics support, and internal and external communications. Other duties are many and varied depending upon the ability and training of the individual and the program needs of the staff (field specialists, program managers and teachers), including occasional work outside the office. Occasional weekend and evening work may be required.

As frontline staff, the administrative assistant must represent UNH Extension in a courteous, professional manner in all facets of the job including on the telephone, in person, and in writing. All office staff are part of a team and must function as such, communicating needs and assisting others within the capacity of their position.

Acceptable minimum level of education
HS or equivalent

Acceptable minimum years of experience
5-7 years

Additional Job Information

Posting Number
PS4598FY24

Other minimum qualifications

Any combination of experience and additional training or post-secondary education equal to five years, including high school graduation and five years of experience in clerical/office support work, or five years of specialized training and higher education.
Comprehensive knowledge of office procedures and practices
Careful and consistent attention to detail
Ability to establish and maintain effective working relationships with Extension professional staff, colleagues, volunteers and the general public
Comprehensive computer skills, such as word processing, e-mail, internet, spreadsheets and database management, preferably using Microsoft 365 (Word, Excel, Teams, etc.)
Excellent written and oral communication skills
Willing and able to work some nights and weekends for programs, events or meetings

Additional Preferred Qualifications

Bachelor's or associate degree and/or additional related training or education.
Office management experience.
Core competency with Adobe Creative Suite (Photoshop, InDesign, etc.), PowerPoint, database management, Salesforce, and use of social media and mass email marketing tools.

Salary Information

Salary is complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.

Quicklink for Posting
/jobs.usnh.edu/postings/60903

Percent Time Information (FTE)
1.00

Grade
10

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Institution Information

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: /unh.edu/hr/diversity-resource-guide

Posting Details

Posting Date
05/01/2024

Open Until Filled
Yes

Closing Date

Posting Open to Internal Candidates Only?
No

Interested Internal Candidates Exist?
No

Job Category
Hourly Staff (Non-Exempt)

Appointment Type
Grant Funded

If TERM position provide projected end date

Equipment/Instruments

Drivers License and Physical Requirements. Please check all items that apply.
None applicable

Duties / Responsibilities

Job Duties

Duty/Responsibility

4-H program support

Manage inquiries for new members and volunteers
Maintain 4-H online database, compile information and generate 4-H reports
Create event flyers
Support volunteer screening process
Provide significant administrative support to the 4-H program manager in preparation and during the Belknap County 4-H fair and other 4-H events. This includes organizing registrations, coordinating 4-H exhibit set-up and take-down, and managing judging of exhibits.
Limited travel to events in the county, including some evening and weekend work. Mileage will be reimbursed at the federal rate.

Duty/Responsibility

Extension program support

Support Extension program areas (Food & Agriculture, Community & Economic Development, and Nutrition Connections) and staff with workshops and programs by preparing correspondence, agendas, meeting minutes, reports, and other materials
Provide marketing support for events and programs including managing social media, developing and distributing fliers, editing websites, and submitting calendar items
Correspond directly with clients to respond to inquiries, support event registrations, provide confirmations, and collect fees
Support program logistics including catering, name tags, and assembling program packets
Utilize the Adobe and Microsoft suites, as well as other software as needed

Duty/Responsibility

Communications

Prepare regular mailings and email newsletters to advisory council members, program participants and county newsletter subscribers
Edit correspondence and other documents including reports, letters, program materials, and newsletters
Maintain accurate lists in Salesforce and other computer databases by updating and maintaining records

Duty/Responsibility

Public relations

Serve as the primary contact for all program area general inquiries
Screen and refer clients (cal.

Read the full job description and apply online on the recuiter's web-site

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