Operations Administrative Assistant

DSV A S
US - North Carolina - Monroe
July 2, 2024
Administration

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***

Location: USA - Dupont Monroe, Monroe

Division: Solutions
Job Posting Title: Operations Administrative Assistant - 83177
Time Type: Full Time

POSITION SUMMARY

The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job/fairs recruitment events as needed, drug tests and contacting selected candidates
Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
Provides support on auditing, reviewing, and processing the paperwork and forms
Generates, compiles, and distributes reports
Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
Must maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions:

Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
Reviews, research and/or enters data in various systems to support respective functional area
Compile data and provides various regular and adhoc reports to management for review and determination
Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
Assists management with monthly audit activity by retrieving data and/or files for review
Work to streamline processes
Work improvement projects
Review current SOP's , Revise and maintain processes
Audit processes

OTHER DUTIES (Site Specific)

Performs other duties as assigned.
Work overtime as dictated by business whether mandatory or voluntary

SUPERVISORY RESPONSIBILITIES

None

MINIMUM REQUIRED QUALIFICATIONS

Clerical 2 years

Education and/or Experience

- Must have a high school diploma or general education degree (GED)
Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate

SKILLS, KNOWLEDGE AND ABILITIESComputer Skills

Proficiency in Microsoft Office
Experience with HRIS systems

Language Skills

English (reading, writing, verbal)

Mathematical Skills

Good mathematical skills

Other

Must have excellent organizational and decision-making skills.
High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems

Attention to detail and ability to establishing priorities and meet deadlines.

Good to excellent spelling grammar, and written communication skills.
Ability to maintain a high level of confidentiality.
Demonstrated leadership skills and strong business and professional acumen.
Results-oriented.
Must have a high sense of urgency and customer service focus.
Working knowledge of applicable law and regulations related to Human Resources function.
Ability to analyze HR processes and make practical recommendations to clients.
Must posses an understanding of the business and quickly learn the organizations strategy.
Must be able to deal with ambiguity and cope with change.
Must be flexible with shifting priorities.

PREFERRED QUALIFICATIONSComputer Skills

Success Factors
WMS Cargowrite

Language Skills

Bilingual-Spanish preferred

Certificates, Licenses, Registrations or Professional Designations

Recognized HR Professional Certification preferred

PHYSICAL DEMANDS

Occasionally

Handling/Fingering, Sitting

Frequently

Bending

Constantly

Walking and Standing

Ability to Lift/Carry and Push/Pull

21-50 pounds
- Reach above shoulder, reach outward, squat, or kneel.

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at . @us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of t.

Read the full job description and apply online on the recuiter's web-site

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