• Front Desk
•
• Posted:
• August 5, 2021 (posted 4 days ago)
• Industry:
• Type:
• Location:
• , ()
• Company:
•
1923 S Glenstone Ave
Springfield, MO 65804
• Description:
•
Tasks will include but not limited to: Answer phones & greet visitors. You arethe first impression of our Company and we want you to shine. This includes getting beverages for customers/guests if needed (daily) Announce visitors and vendors on shop radio Ensure front lobby is clean and presentable (including updating FOB of TV pictures and customer greeting signs digitally) (daily) Maintain personnel files, keep Vacation logbook & Employee handbook, Assemble employment forms/packet for new employees. (daily/weekly) Track Field Operations Hours in timekeeping (daily) Prepare and alphabetize all incoming AP invoices readying them for processing (daily) Ensure kitchen/breakroom/conference room areas is presentable and clean (daily) Update production schedule, print and distribute to production team (weekly) File Sales/QC/Engineering files (weekly) Prepare Fed Ex shipment of packages for office or maintenance departments (weekly) Ensure all older sales/qc and engineering files are scanned and archived timely (weekly) Use Timekeeping program to monitor hours worked by temporary shop employees and correspond with Labor agencies. Prepare Labor hours reports weekly. (weekly) Order office supplies. Maintain copiers & office equipment. (weekly) Maintain Drivers and Supply Logs (monthly) Reconcile corporate credit card statements (monthly) Track and Create Birthday and Anniversary Signs for Employees (monthly) Plan, book and assist with WMMI events or functions as needed for employees or site. (quarterly) Complete any credit references on behalf of company and other clerical requests (intermittent) Provide assistance to President & Production Manager as needed by typing correspondence, memos, lists and researching projects. (intermittent)
• Later After Training is complete
• Back up Sales Admin when out of office: Type Sales quotes & Sales orders using Word; set up Sales files, assist salesmen with mailers (stuff envelopes, make labels, stamp etc). (intermittent)
• Qualifications:
•
Computer literate Fronk Desk, sales, customer service experience Ability to multitask Teamplayer Ability to do jobs as requested outside of your normal duties
• To Apply:
•
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