Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment.
This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9:00 AM-5:30 PM.
Responsibilities of the Executive Assistant
• Provide overall general administrative support
• Maintain files and records in accordance with legal requirements and Company policies and procedures
• Directly assist Directors & Upper Management with various administrative tasks and projects
• Respond to mail, phone calls, or emails requesting support
• Create and prepare basic data reports and scorecard using Excel and system
• Assists with answering department related inquiries regarding policies, procedures and benefits programs
• Build relationships with key partners, both internally and externally
• Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
• Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents
• Identify opportunities for improving productivity and efficiency
• Participate in special projects and taskforces, as assigned
Competencies of the Executive Assistant
• Maintains strict confidentially
• Demonstrates integrity
• Relishes accountability
• Plans and organizes
• Strong problem-solving ability
• Builds trusted relationships
• Promotes teamwork
• Sets and drives priorities
• Demonstrates technological savvy
• Writes effectively
• Tailors interpersonal approach
• Excellent verbal communication ability
• Attention to detail
• Able to work under pressure
Minimum Qualifications
• Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
• Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong communication skills with a focus on asking questions and listening to understand
• Excellent time management, organization and prioritization skills
• Process-oriented and desire to follow processes to ensure accuracy and compliance
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