Colby Co.
is a midsize engineering and architecture firm specializing in electrical, mechanical, structural, fire protection and civil engineering and architecture.
Design projects range in size from $50,000 to $90M in construction value for State, Federal, Industrial and Commercial clients throughout the United States.
was named to the 2018-2023 "Best Places to Work in Maine" lists, ranking #2 in the Medium Business Category in 2022.
Seventy employees strong, Colby Co.
is noted for its commitment to technical and service excellence and a fun, flexible, rigorous work environment.
Located in the vibrant small city of Portland, Maine, Colby Co.
offers a balance of opportunities for working and living well.
We currently have an opening for an Office Administrative Assistant with 1+ year of experience providing administrative support functions, experience in a Professional Services environment preferred.
We are looking for an energetic, detail-oriented individual with the ability to communicate effectively with a variety of personalities, multi-task and problem solve.
This full-time position is based at Colby Co.'s office in Portland, Maine, and requires on-site work Monday through Friday 8 a.m.
to 5 p.m.
with a daily one hour lunch break.
Responsibilities Include:
Manage day-to-day office operations including kitchen and supply stocking, postage/shipping, office inventory, organizing work spaces, facilities improvements, and front office appearance
Welcome guests and answer incoming phone calls
Assist with planning company events including parties, outings, fundraising efforts for community programs
Coordinate and assist with staff training sessions including lunch and learns
Assist with coordinating project submissions
Occasionally conduct local errands:
picking up catering and supplies for events, pick up and drop off of printed materials, dropping off or picking up company vehicles for maintenance, etc.
Perform other related duties as assigned
Qualifications:
Associates degree in relevant discipline or high school diploma with equivalent experience
Minimum of 1 year of administrative experience, in a Professional Services environment preferred
Proficiency in Microsoft Office Suite with demonstrated expertise in Word and Excel
Positive, professional, strong verbal and written communication skills
Strong attention to detail, including proofreading
Valid state issued Driver's License
In addition to our insurance and retirement benefits package, we offer two paid volunteer days a year, anniversary bonuses, paid educational reimbursement, summer hours, paid time off (PTO), flex time, free parking, regular company outings and great co-workers.
is an Equal Employment Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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