Inventory/Accounts Payable Specialist

Ethos Holding Corp
US - Kentucky - Newport
June 15, 2024

Job Type

Full-time

Description

JOB OVERVIEW

The Inventory/Accounts Payable Specialist processes all inbound shipments, performs weekly inventory on all supplies, and purchases supplies as needed. This position requires excellent interpersonal skills, a high level of organizational skills, and a high level of attention to detail, where accuracy is essential to ensure the highest quality standards are maintained.

ESSENTIAL FUNCTIONS

Input vouchers, invoices, checks, account statements, reports, and other records
Process bills for payment
Open mail and match payments to invoices
Utilize computer systems to run databases, pay bills and order supplies
Enter Employee Expense Reimbursement forms into Accounting application
Obtain quotes and negotiate purchase orders per company practice
Maintain positive communication/interaction with suppliers and the internal customer
Coordinate and implement procurement process from initial request to handover; Manage relationships, negotiate service agreements and other partnerships as appropriate
Reviews purchase order delivery status and coordinates with suppliers to assist in obtaining best value consistent with quality, reliability, and ability to meet required schedules
Reviews proposals, assists in negotiating cost savings where applicable, selects or recommends suppliers, reviews trends, follows up orders placed, verifies delivery, approves payment, and maintains necessary records
Experience with QuickBooks or other similar accounting application
Receive incoming packages in the morning and in the afternoon
Deliver specimen packages to the Initial Testing department
Unpack all supply packages
Check received supplies against packing lists
Verify supplies received are as ordered, checking packing lists against original purchase orders
Report discrepancies or damages in a timely manner
Deliver supply packages to the appropriate departments and notify the appropriate employees of the deliveries
Restock supplies in appropriate areas, including lab, office, and shipping areas
Maintain all supply inventory in an organized and orderly manner
Follow FIFO when stocking and using supplies
Label appropriate new equipment with identifying labels
Take inventory of laboratory, office, and shipping supplies weekly using an Excel spreadsheet, and maintain a sufficient inventory of all supplies at all times
Arrange supply deliveries directly to customers from vendors
Work closely with contacts in other departments to anticipate future needs for supplies based on volume
Perform second checks on outbound packages for the Shipping Clerk to confirm that quantities, destination, and customer information are correct
Assist with assembling orders for outbound packages when needed
Assist with assembling binders for external customers when needed
Become proficient in the Shipping Clerk duties to act as a backup
Answer incoming calls to the Shipping department
Maintain shipping department and warehouse in an organized and orderly manner
Deliver incoming mail to appropriate employees
Break down and dispose of cardboard in the recycling dumpster
Other duties as assigned

Requirements

PROFESSIONAL REQUIREMENTS

Regular and prompt attendance
Proficient in Microsoft Office applications

EDUCATION AND EXPERIENCE REQUIREMENTS

Technical or Associate's degree + 2 years relevant Accounting or Purchasing experience, or combination of degree and experience
Experience with Inventory and Receiving functions
Experience with QuickBooks required

KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively, orally and in writing
Strong organizational and interpersonal skills
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
Ability to analyze and prepare documents, reports, and correspondence

PHYSICAL REQUIREMENTS

Work in varying degrees of temperature (heated or air conditioned)
Position requires sitting, walking, reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing
Must be able to lift up to 40 pounds

DIRECT REPORTS

None

Read the full job description and apply online on the recuiter's web-site

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