Administrative Assistant III-Washington DC Metropolitan Area

IBEX IT Business Experts LLC
US - Georgia - Norcross
June 25, 2024

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the Organization
IBEX IT Business Experts (IBEX) is an award-winning Professional Services firm specializing in Training, Certification, Learning & Development, Consulting, Support Services & IT Solutions.
IBEX IT Business Experts

IBEX is a proven reliable, responsive contractor with exceptional internal subject matter experts and an extensive network of qualified partners and consultants. Our focus is on supporting and promoting world-renowned, industry-recognized frameworks and standards. In doing so, we help our clients develop world-class, business-centric services and business change environments.

IBEX is an 8(a) and Women-Owned Small Business (WOSB), certified through the Small Business Administration (SBA) and the Women's Business Enterprise National Council (WBENC) respectively. In 2020, IBEX obtained ISO 9001:
2015 certification for its Quality Management System. In 2021, the Inc. 5000 list identified IBEX as one of the fastest growing small businesses in America for the fourth year in a row.

IBEX has a strong level of past performance with IT Best Practices, Learning Solutions, and Support Services. Our consultants and trainers are highly sought after by clients including the COX Enterprises, US Army, US Air Force, Centers for Disease Control and Prevention (CDC), and National Aeronautics and Space Administration (NASA).

Category
Administration

DescriptionThe Company:
IBEX IT Business Experts (IBEX) is a nationally recognized project management, training, and professional services firm focused on supporting the needs of both Government and commercial sectors. In 2021, and for the fourth year in a row, IBEX was named to the INC 5000 list of fastest-growing companies. Additionally, we are a past recipient of the American Express 'On the Rise' Government Contractor of the Year award and in 2021 was named to the Georgia Fast 40 list of fastest growing companies in the state. IBEX has grown substantially year over year since its founding in 2012.

At IBEX, our core values are exemplified through our people, products/services, processes, and daily activities! If you have the skills, experience, and align with these core values this position is for you!

Passion for Success
Intentionally committed to diversity of thought
Inclusive of all people and Perspectives
Do the right thing, even when no one is watching
Improving businesses & communities through collaborative solutions

Position:
Administrative Assistant III Location:
Washington, DC Metropolitan Area Schedule:
Full Time
• Attach Resume upon applying Job Summary:

IBEX IT Business Experts, LLC is looking for an Administrative Support III with significant experience in the administrative area with a demonstrated knowledge of office policies, processes and procedures, and the ability to rapidly grasp newly assigned processes and procedures. This individual works well under pressure and shall perform complex administrative, clerical, and related duties in support of a specific Government team, event, or individual. A strong administrative problem-solving skills background is essential to bring administrative issues/problems to resolution, as quickly as possible. This individual shall possess excellent written and oral communication skills, apply sound business judgment, and be resourceful and creative. To ensure deadlines and last-minute assignments are handled timely, administrative multi-tasking must be a priority to ensure that the assigned work is to be performed in a highly efficient, organized, and accurate manner.

The Administrative Support III shall have extensive knowledge/experience with office correspondence protocol, to include both utilizing correspondence software tools, and hard copy correspondence packages. The individual shall be able to work independently to perform these duties with limited effort, and minimal disruption to the office. It is essential that the Administrative Support III maintain effective relations (customer service) with clients, staff, and customers, via on-site or remote. Also, it is imperative that the individual exercises confidentiality, discretion, and the ability to be a team player. Office front desk support may also be required. Additionally, the individual is flexible in adapting to deadlines and changing priorities. The Administrative Support III may be called upon to mentor junior Contractor staff with administrative tasks.

Qualifications:

Must be a US Citizen
Minimum Education:
High School Graduate or General Education Diploma (GED).
Five years of experience performing office administration duties without day-to-day direction.
Ability to pass a Federal Government security/background check and a drug test.
Experience supporting senior level managers.
Accurate typing of at least 35 wpm.
Highly proficient in the use of current Microsoft products such as PowerPoint, Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers (i.e. Internet Explorer, Edge, Google Chrome, etc.), Adobe Acrobat, and scheduling/navigating conference applications (i.e. Adobe Connect, PolyCom VTC), automated administrative tracking management systems (i.e. travel management, time and attendance), and other work-related data entry systems;
Highly proficient in grammar, spelling punctuation, and preparation /proofreading all standard/executive level office documents.
Familiarity with the Government Style Manual
Significant experience communicating with individuals at all levels, both orally and in writing.
Must possess strong organizational skills.
Ability to work both individually and as part of a team.
Proven ability to produce quality work under deadlines.
Valid COVID-19 Vaccination may be required. COVID-19 vaccination may be required of covered contractor employees; exceptions will be provided in limited circumstances, where an employee is legally entitled to accommodation

Responsibilities:

Serve as senior administrative support for the office, provides excellent customer service, and professional courtesies to all customers and stakeholders;
As required, provide executive assistance for the office Executive(s) (ancillary duty);
Display strong critical thinking skills and demonstrate clear judgement and independent decision-making capabilities;
Perform assigned administrative tasks, to include, but not limited to schedule meetings, follow-up requests, prepare executive packages, minutes of meetings, and distribute these materials prepares timecard, travel doc.

Read the full job description and apply online on the recuiter's web-site

Administrative Assistant III-Washington DC Metropolitan Area

Administrative Assistant III-Washington DC Metropolitan Area

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