Accounting Associate

Macon Bibb County GA
US - Georgia - Macon
June 30, 2024

Salary : $42,598.40 Annually

Location : 700 Poplar Street, GA

Job Type: Full Time

Job Number: 202400060

Department: Finance

Opening Date: 04/15/2024

Closing Date: Continuous

Summary

The Accounting Associate is responsible for a variety of tasks in the accounts payable, payroll, and revenue collection processes. Accounts payable tasks include reviewing invoices for accuracy and completeness, processing invoices for payment, posting transactions to accounting system, and printing payment checks and vouchers. Payroll tasks include performing technical and clerical tasks related to checking hours, tax withholding changes, direct deposits and other functions related to processing payroll. Revenue collection tasks include receiving payments, making deposits, and posting collections to the accounting system.

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Essential Duties and Responsibilities

The following duties are representative of the work required for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Processes invoices for purchase orders. Includes stamp dating, and filing of invoices.
Processes invoices and disbursements for direct pays. Includes initial review, organizing, and stamp dating; processing direct pays for payment.
Creates and prints Expenditures Approval Listing and checks.
Transmits daily check report for positive pay file upload.
Regularly interfaces with Purchasing regarding adding or changing vendor information as necessary.
Regularly interfaces with the Purchasing Department to discuss payments.
Receives, reviews, and processes travel advance/reimbursements including review for mathematical accuracy, coding, and whether request is within guidelines or travel policy.
Provides reports to management and external auditors as needed.
Processes payment for monthly appropriations, utilities or other items not processed through PO.
Responds to vendor or departmental payment inquires.
Prints payroll checks for employees, and retiree checks and direct deposit stubs for three pension plans.
Works with departments during time entry process and moves hours from Esuite to Logos.
Reviews calculations for time and attendance and deductions.
Reviews employee hours and temporary pay adjustment changes, including deductions, garnishments, child support, direct deposit, Insurance requests, bankruptcies, and turnaround documents.
Works with information from Human Resources to make sure FMLA hours are correctly recorded.
Responds to inquiries regarding payroll; payroll related forms and reports; accrual reports and turnaround documents, etc.
Receives cash and checks from departments and the public.
Issues travel reimbursements and petty cash reimbursements.
Prepares cash deposit slips for bank deposit.
Enters payments into Waste Works System and New World System.
Requests reimbursement check for cash drawer.
Deposits daily checks received in office through remote deposit. Prepares remittance reports.
Enters receipts into the general ledger using appropriate codes and accounts.
Provides information to the general public on a variety of topics.
Performs clerical-related work such as typing, record maintenance, bookkeeping, and issuing of receipts and payments.
Counts and balances cash drawer daily.
Follow Cash Handling Procedures established by Finance Office.
Monitor cash on hand ensuring funds are deposited in accordance with Cash Handling Procedures. Ensure funds held prior to deposit are locked in safe at end of day.
Perform other duties as assigned.

Education, Training and Experience

The Accounting Associate should possess, at a minimum, a high school diploma; three (3) years of relevant experience; or any equivalent combination of education and experiences which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS:

Possession of a valid Georgia Motor Vehicle Operator's License.

SUPERVISORY CONTROL AND RESPONSIBILITIES:
None.

TRAVEL:
The Accounting Associate may be required to travel on occasion.
Knowledge, Skills, and Abilities

Knowledge of standard office practices and procedures.
Knowledge of financial guidelines and processes.
Ability to accept directions and follow procedures.
Ability to resolve problems in a timely, efficient, and effective manner.
Proficiency with the use of computers, including basic office programs.
Ability to plan, coordinate, and organize work; set priorities and meet critical deadlines.
Ability to communicate effectively both orally and in writing.

If you have any problems submitting your applications, please contact the NeoGov Applicant Support Hotline Toll Free at ***, 9:00 a.m. to 8:00 p.m. (ET).AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
•Medical / Dental / Vision plans
•Prescription coverage
•Discounted Fitness centers
•Employer-sponsored pension plan
•Deferred Compensation Plan
•Flexible Spending Account(s)
•Employee Assistance Program
•Annual/Sick Leave
•Group Life Insurance

Read the full job description and apply online on the recuiter's web-site

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