Administrative Officer

Small Business Administration
US - District of Columbia - Washington
July 5, 2024

Summary

This position is with the Small Business Administration, Office of Administrative Services in Washington D.C.Perform a wide variety of administrative assignments to support the work of the office which may include functions such as procurement, supply and inventory management, budgetary and financial actions, program analysis and reporting, quality assurance, time and attendance, communications, correspondence, and facilities management.

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.
Family of overseas employees

Family members of a federal employee or uniformed service member who is or was, working overseas.
Federal employees - Competitive service

Current or former competitive service federal employees.
Individuals with disabilities
Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
Peace Corps & AmeriCorps Vista
Veterans

VideosDutiesAdministrative Support and Logistics - Complete time and attendance submissions, purchasing activities, accountable property transactions, correspondence review and tracking, and supply management operations.

Budget and Financial - Prepare and provide comprehensive development of budget and expenditures for an the organization.

Computer Systems - Use various electronic and web-based systems to develop a variety of reports, run reports, import and export data. Manage data across multiple systems as required.

Program Analysis/Quality Assurance/Quality Control - Review and monitor functions with the goal of improving efficiency, lessening paperwork, and improving customer service. Compile reports, identify organizational, procedural and productions issues; conduct cost benefit analyses; and make recommendations for improvement.

Information Management - Closely monitors reports and consolidates reports into single comprehensive reports with statistical information. Responsible for the accuracy and currency of all information provided. Primary custodian for confidential and official reports.

Perform other duties as assigned.

This is a non-bargaining unit position. This is not a (drug) testing designated position (TDP).

Requirements Conditions of Employment

You must be a U.S. Citizen
You must successfully complete a background investigation.
You may be required to serve a one-year probationary period.

QualificationsGS-11Specialized Experience: One year of specialized experience equivalent to the GS-09 grade level in the federal service, obtained in either the private or public sector:

(1) Performing three or more of the following functions for an organization: time and attendance; procurement; supply and inventory; preparing and reviewing correspondence; monitoring progress on action items; budget/financial; executive support; AND

(2) Performing two of the following: (A) Interpreting and applying laws, regulations, policies, and procedures related to administrative services; AND/OR (B) Gathering and analyzing pertinent data and/or organizational, procedural and/or production issues and recommending improvements; AND/OR (C) Communicating effectively both orally and in writing, an organization's mission, policies, guidelines, and/or procedures to various internal and/or external customers to accomplish program objectives and goals; AND/OR (D) Utilizing Microsoft Office applications such as Outlook, Word, Excel, or PowerPoint to prepare reports, spreadsheets, correspondence, etc.

We cannot assume your experience so be very specific in describing your experience within your resume.

OR

Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.

You must submit your transcripts when qualifying based on this option.

OR

Combination: Combination of education and experience as specified above. For example, an applicant who has 1.5 full years of Ph.D. level education (i.e. 50% of education required) and 6 months of creditable specialized experience (i.e. 50% of the required experience) would equal 100% of the required experience for the position.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's Qualifications web site:

Administrative Officer Series 0341

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE: If you are a current career or career-conditional federal employee applying for promotion under Merit Promotion you must have completed a minimum of 52 weeks in positions at the next level lower than the position being filled.

All qualification requirements must be met by 11:59 pm (Eastern Time) on 07/08/2024.Education

If you do not meet the specialized experience requirements, you may also qualify with education. You MUST submit transcripts (official or unofficial) with this application if you wish to qualify based on education.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Verify School accreditation. All education claimed by applicants will be verified by the appointing agency accordingly. * If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. * For further information, click on: Foreign Education.

Additional information

Reasonable Accommodation Requests: If you beli.

Read the full job description and apply online on the recuiter's web-site

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