Job Title: Diversity and Inclusion Project Coordinator
Job Location: Menlo Park, CA
Job Duration: 6 months
Diversity Referral Bashes / Recruiting Events
Setting up time with planning team + taking notes
Booking room or space for event
Coordinating + ordering catering
Ordering swag
Managing budgets
Ensuring referral roles are outlined in a slide deck (to be shown at event)
Setting up retro event with team
Candidate Engagement
Setting up planning team meetings, training for managers, meeting note captures, shareouts/communications
Interview Experience Q+As
PM/SWE
Coordinate times / dates for various facilitator sets
Schedule Q+A sessions:
Book rooms + hold times on their cals
Set up advanced bluejeans line
Create splash page for candidates
Share splash page with recruiters
Follow-up with recruiters 1 week before event with update on RSVPs (ask for additional push, if need)
Day-of Tasks
Send reminder to candidates
Set up AV 15 mins before kickoff
Monitor AV throughout session
Send thank you + survey
Coaching Circles (URM + Women)
Set up manager trainings
Set up 1:1s for Hannah + each leader
Pull together all circle summaries from each leader
Pull together list of all participants
Work with each leader to identify times / dates for 6 sessions
Set up monthly syncs with leaders
Schedule program retrospective
Connect Up
Set up pod team meetings + take notes
Set up trainings for leaders
Track program progress
Set up check-ins with leaders
Set up program retrospective
Focus Groups
Schedule + book rooms across all offices for Focus Group sessions
Set up follow-up meeting with pod team
Send thank you notes + gift cards to each participant
Diversity Learning + Development
Set up + take notes in strategy meeting with L+D partners
Work with L+D team to set up intact sessions (as needed)
Work with people data team to pull data (as needed)
Set up Sustainably Offsite for team to beta test (or new Inclusion offsite for managers)
Strong communication skills with ability to parse what context to share with a given audience
Able to develop and adopt nuanced organization systems
Process oriented; quick to pick up on systems + develop them further
Able to problem solve on the fly
Experienced with Dropbox
Proficient with Microsoft Office
Closely follows directions and works within established guidelines
Maintains positive attitude in the face of rapidly shifting priorities and occasional ambiguity
Focused on details, while still keeping overall context in mind
Brings creativity + energy to projects / challenges
Passionate about diversity + inclusion, resilient and empathetic
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