Accounts Payable Coordinator - Full Time POSITION SUMMARY
This position is responsible for the accurate and timely payment of all MLKCH vendors. The responsibilities include accurate entry of vendor invoices, acquisition of all invoice approvals in accordance with MLKCH's approval policy, and timely resolution of vendor and manager inquiries.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Review all invoices received for accuracy, adequate supporting documentation, correct general ledger coding and approvals
Review travel expense invoices in a detailed a thorough manner
Enter invoices and perform invoice/purchase order matching into the AP module in a timely and accurate manner
Research and reconcile all past due vendor balances and indicate on invoice the status of past due amounts.
Review vendor statements identifying all invoices not received
Respond to telephone or written requests from vendors for payment information.
Prepare checks for mailing and distribution including verifying handling instructions
Maintain A/P files to ensure access and retrieval of information upon demand
Request IRS Form W-9 from new vendors and prepare new vendor add request form
Assist Accounts Payable Supervisor with the preparation and filing of the annual IRS Form 1099s
Response to vendor and manager questions about invoice/ payment status and updates from a service perspective that meets MLKCH customer service standards.
Manage all inbound/outbound mail for Accounting Department
• LI-AJ1
POSITION REQUIREMENTS
A. Education
High school diploma. Some community college/ post high school education preferred.
B. Qualifications/Experience
2-3 years recent accounts payable processing experience at a company with at least $50M year annual operating budget.
Competent in invoice entry and processing in a system environment
Knowledge of Lawson financial system preferred
Knowledge of Microsoft Excel
C. Special Skills/Knowledge
Ability to establish and maintain effective working relationships
Ability to manage, organize, prioritize, multi-task and adapt to changing priorities.
Ability to work effectively both as a team player and leader.
Knowledge of computer systems used in accounts payable from invoice entry to vendor payment
No Salary Provided Employment Type Full Time
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