Advancement Coordinator - Donor Relations & Communications

Reporting to the Director of Advancement, the Advancement Coordinator provides administrative, organizational, fundraising and communications support in the Advancement Office operation.
Essential elements of this position include participating in the planning and execution of events, alumni/annual fund, social media, fund-raising relationships, and alumni communications.

Donor Relations responsibilities include tasks pertaining to event organization, donor file management, and assistance with the development and maintenance of stewardship programs.
The Coordinator works with the Director of Advancement to plan and execute annual and special appeals, and is part of a departmental working group to develop and coordinate new and emerging strategies for reaching alumni, such as the use of social media for fund-development purposes.

Communications responsibilities include lead and supporting roles with respect to Advancement materials and publications, including the alumni magazine, annual reports, and social media.

The Coordinator's position will normally, and on a day to day basis, be privy to confidential material and information, and must be well-versed in privacy regulations as related to donors, fundraising, and financial accounts of the University.

Term:
Permanent

Hours of work:
Full-Time (35 hours per week); Monday to Friday; 8:
30 a.m.
• 4:
30 p.m.

Classification/Level:
Band 5

Closing Date:
Wednesday July 10, 2024

• An undergraduate degree, plus 5 years of experience or equivalent.
  Work experience/education in the fields of project management, communications, data management, or Advancement is required.
• Excellent decision-making skills, including the use of proper judgment when interpreting existing data and supporting documentation.
• Working competency/proficiency with database procedures, and record management systems, including data exporting.
  Previous experience with Ellucian/Colleague Advancement would be an asset.
• Experience researching constituent biographical information and preferences.
• Experience with social media for friend-raising and fund-raising.
• An understanding of varying types of gift processes, including reconciliation tasks associated with on-line gifts and third-party fundraising.
• Experience in using MS Word and MS Excel, and comfort working with multi-modular database programs and information systems.
• Comfort level with on-line donor and registration systems, e.g.
  Artez, Eventbrite.
• Demonstrated initiative, and ability to exercise discretion and to work under deadline pressure.
• Excellent attention to detail.
• Initiative and ability to organize and complete work assignments with minimal direction.
  Must be able to work independently, as well as collaboratively.
• Excellent communication (verbal and written) and interpersonal skills, with a commitment to customer service.
• Professional telephone and office manner and strong organizational skills are essential.

Working Conditions:

• Regular requirement to work under pressure to meet deadlines.
• Awareness of a variety of activities which are proceeding simultaneously.
• Conflicting demands may cause stress.
• Frequent use of confidential information.
• Occasional evening and weekend work (programs and events.)

The closing date for receipt of applications is Wednesday July 10,2024. All applications are to be received by 4:
30 p.m.
on the closing date.
Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position.
Please forward your cover letter and resume, by clicking the Apply Now button.

An equal opportunity employer, St.
Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Candidates must have proof they are legally entitled to work in Canada.

St.
Thomas University is situated on the traditional territory of the Wolastoqiyik, Wəlastəkewiyik / Maliseet whose ancestors along with the Mi'Kmaq / Mi'kmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.

2024 St.
Thomas University.
Fredericton, New Brunswick, Canada.

Donor Relations

• Working with the Director of Advancement, assists with the planning and execution of two direct mail campaigns per year, fall and spring.
• Creates, edits, and prepares donor correspondence.
  Composes and prepares routine letters and memorandums.
• Assists with organization and execution of events, such as the Gala Dinner, Alumni Weekend, and donor-focused recognition events.
• Assists with coordination of planning for meetings, event venues, programs, and logistics, (i.e.
  catering, space bookings, entertainment); oversees mail, digital, and phone invitation/reply processes.
• Assists with the Advancement office's stewardship programs, in particular the tracking function.
• Assists with tactical organization of mailing lists and collateral materials for Directo Mail, Annual (STU) Frund, Phonathon, special events.
• Assists with alumni updates, including regular monitoring of media sites.

Communications

• Production and distribution of the Alumni magazine, Connections (two issues per year) including writing, editing, and oversight of all stories, photography, and managing graphic design services.
• Assists with the development of donor and other reports as required, such as Endowment Reports, the Community Report, Informer reports, Board of Governors reports, and Campaign materials.
• Writes and designs newsletters, holiday cards, impact reports, and solicitation emails in the software system Campaigner, for Advancement and Alumni activities.
• Participates in design graphics for fundraising campaigns using Adobe InDesign, Creative Suite, Creative Cloud, Photoshop, and Smug Mug.
• Operates the online giving software Artez to create online giving pages for a variety of fundraisers and events that occur through multiple different departments on campus.
• Creates and designs social media posts for the St.
  Thomas Alumni social media pages (Facebook, X (Twitter), and LinkedIn).
• Assists with creating content for the Alumni Relations website.
• Receives outside request for publication on St.
  Thomas Alumni social media accounts and in the St.
  Thomas alumni magazine, Connections.