Coordinator, Events

Coordinator, Events Full Time - 18 Month Contract starting August 6, 2024 Salary starting at $45,000/year Are you drawn to Calgary's thriving tech sector and looking to build a meaningful career that allows you to have an impact in your community? Does the prospect of city-building work excite you? If you thrive in a collaborative environment and enjoy putting your own innovative spin on things, then we think this is what you were meant to do as Platform Calgary's newest Coordinator, Events.
Reporting to the Lead, Events, you will work closely with the Community team to provide administrative support, project management and a high level of customer service to startup founders and their teams, partners, clients, vendors and event attendees.
You will be the key contact for confirming meeting and event rental space availability and booking details, venue tours and will support with partnership documents and the YYC Community Events Calendar.
What will you do? You will be the first point of contact for phone, email and web inquiries regarding upcoming venue rental, event and meetings bookings and triaging to appropriate team members.
You will provide administrative support with quote development, booking confirmations, community partner contracts, sourcing catering, scheduling of security and liaison with cleaning staff
You will coordinate venue tours with partners, clients and vendors
You will enter all events and bookings in multiple internal systems for visibility across the entire organization and to visitors of the centre (including the internal booking system and event calendar (Nexudus), the YYC Tech Community Event Calendar, and the weekly summary for displays throughout the Innovation Centre).
You will be responsible for the setup and management of online registrations (e.x.
Showpass, Eventbrite) for Platform-hosted events, including summarizing and pulling data for reporting to other internal teams.
The right candidate will demonstrate the following qualifications:
You will have the ultimate host mindset; creating purposeful connections, always looking for opportunities to enhance community and deliver experiences that create impact
You are collaborative by nature with strong relationship building skills; enjoy engaging with people from diverse backgrounds.
You put clients first; proactively understanding clients' unique needs and enthusiastically offering guidance and support.
You will be proud to represent the Platform brand and the Platform Innovation Centre
Who you are:
You have experience in an administrative position
You have a relevant combination of education and experience in Office Administration, Project Management, or Special Events/Event Management
You have excellent project management skills and are self-motivated with the ability to managing multiple initiatives simultaneously with a keen attention to detail
You are courteous, warm and enthusiastic in your communications both verbal and written
You love problem-solving and analysis
Additional Notes:
Some assistance with event execution may be required
Time outside typical business hours may be required
Light furniture moving may be required
During the interview process, we will be looking for:
A high level of professionalism and ability to connect with others to build positive relationships and be a true collaborator.
Strong emotional intelligence, a high level of empathy and active listening skills.
Forward thinking - you can anticipate and act on the needs and requests of multiple collaborators/contributors.
Initiative - proactively create and follow through on new ideas and strategies.
Platform Calgary perks:
Hybrid and flexible work :
Our team enjoys the flexibility of hybrid work and flexible hours, so we can all do our best work.
Great benefits from day one:
Health, dental and wellness benefits; RRSP matching program; parental leave top-up program development stipends and other perks!
Paid Time Off:
We offer plenty of paid time off, as well as Fridays off during the months of July and August plus holiday closure in December/January.
A unique place to work:
The Platform Innovation Centre is the front door to Calgary's tech and innovation community.
Home to 100+ partners (and the thousands of guests who attend education programs, meetups and other events) dedicated to helping companies to start, grow and succeed.
We are fostering a culture of belonging that is diverse and inclusive.
This begins with an equitable and accessible hiring process.
We highly encourage applications from excluded and marginalized communities, regardless of race, creed, sex, gender, orientation, religion, and including persons with disabilities, visible minorities and foreign-born residents.
You do not need to meet 100% of the qualifications to apply - if you think this could be the role for you and you bring something unique to the table, submit your application!
Any candidates with disabilities or who may require accommodations throughout the recruitment process are encouraged to contact *** .
To apply, please upload your cover letter and resume.
We wish to express our appreciation to all applicants for their interest; however, only candidates selected for an interview will be contacted.
This position will remain open until a suitable candidate is found.
About Platform Calgary Platform Calgary is an impact organization whose members are tech companies, large and small, united in a vision of inclusive, innovation-driven prosperity for Calgary.
Platform Calgary brings together the resources of Calgary's tech ecosystem to help startups launch and grow at every step of their journey, from ideation through to scale.
Our focus is on making all parts of Calgary's startup ecosystem better resourced, connected, efficient and prominent.
For more information about Platform Calgary, visit platformcalgary.com
•