Judicial Assistant

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Job Information
Job Title: Judicial Assistant
Job Requisition ID: 58815
Ministry: Justice
Location: Grande Prairie/Peace River
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 2, 2024
Classification: Legal Administration 2
Salary: $2,073.50 - $2,549.41 bi-weekly ($54,118 to $66,539 annually)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: /alberta.ca/diversity-inclusion-policy.aspx

The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer: /justice.alberta.ca

To learn more about the Alberta Court of Justice please follow the link at /albertacourts.ca/cj/home

The Alberta Court of Justice will recognize the importance of working collaboratively with First Nations, Metis, and Inuit communities, and have a working knowledge around the Truth and Reconciliation Commission calls to action. They also understand the importance of child and family involvement, connection, and collaboration to a large array of other cultures and communities.

Do you have experience providing Executive and Legal Assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Alberta Court of Justice justices in rendering judgments that will impact Albertans? If so, the Alberta Court of Justice has an exciting opportunity to provide executive and legal support to justices in Grande Prairie/Peace River.

As a Judicial Assistant, working in a team environment and working independently, you will be responsible for providing comprehensive administrative and legal support to up to five Justices of the Alberta Court of Justice, including but not limited to:

• Managing calendars and scheduling appointments.
• Typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing.
• Researching and preparing correspondence and memoranda of a highly complex and confidential nature.
• Preparing material for court hearings.
• Handling sensitive and confidential information.
• Establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records.
• Handling incoming telephone inquiries and mail
• Coordinating travel arrangements often of a complex nature
• Coordinating meetings and conferences, which includes organizing and assembling all documents required
• Documenting and processing budgetary/claim expenses.
• Performing backup duties for other Judicial Assistants.
• Performing other related administrative tasks as requested.

As the ideal candidate, you will possess strong communication and problem-solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines.

To succeed in this role, you must have excellent attendance, as well as exercise a high level of professionalism, flexibility, and attention to detail. You will also possess strong leadership skills and have a well-developed ability to work independently. Having excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise.

Competencies for this position include:

• Excellent communication and judgement
• Punctuality
• Ability to multi-task
• Ability to work independently and without supervision
• Professionalism
• Diplomacy

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: /alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

The successful candidate will demonstrate the following competencies:

• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
  
• Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.
  
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
  
• Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
  
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview (approximately 300-400 words) of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least one year progressively responsible related experience.

Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Assets include:

• Previous experience as a Judicial Assistant.
• Previous experience as an Executive Assistant.
• Experience working in a court environment, preferably with the Court of Justice.
• Experience working in M365 environment.

Candidates may be asked to do further testing.

Selected candidates will be asked to complete typing and grammar tests prior to scheduling an interview. Typing speed of at least 50 WPM is required.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to /alberta.ca/alberta-public-service-minimum-recruitment-standards .

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