Legal Assistant

MDD Forensic Accountants
CA - Alberta - Calgary
July 19, 2024
Legal

Our Calgary office is currently seeking a Legal Assistant to join our team.

We are looking for a motivated legal assistant interested in working in a forensic accounting firm.

The legal assistant will work closely with partners and senior staff that are in our Calgary, Edmonton and other Canadian offices who are preparing litigation reports for our clients.

Our team and litigation accounting practice are growing and we expect this position to continue to provide challenging opportunities for the successful candidate.

The tasks performed will include, but are not limited to:

File Management

Managing, organizing and collecting documents for file purposes
Maintaining calendars, scheduling appointments and completing documents for senior staff
Communicating regularly with clients or relevant parties for scheduling purposes or obtaining missing file information
Draft, edit and proofread correspondence and documents to clients such as engagement letters
Managing client billing for litigation files and assisting billing team in preparing, finalizing and resolving billing issues with clients
Printing documents and preparing binders of source documents
Ensuring hard copy documents match electronic documents saved on server
Implementing performance improvement processes for workflow and administrative procedures to keep files up to date
Conducting legal research
Photocopy, scanning or faxing documents depending on the needs of the client

Administrative / Reception

Greet and welcome clients/visitors
Determine client/visitor needs in a professional manner
Maintain and order offices supplies, and kitchen supplies
Receive and respond to email and general telephone inquiries
Manage mail received and attend to accounts payable, invoices
Prepare and schedule outgoing couriers
Mail reports, letters, documents, etc.
General maintenance of office equipment, printers, copier, storage room, placing building requests and service calls
General organization of the office such as file notes, creating folders, binders etc.
Organizing lunch/dinner reservations, hotel reservations or car rentals.
Banking - deposit incoming cheques
Coordinate onsite IT issues, troubleshooting with IT Manager
Set up new hires (Computer, supplies, desk, phone, voicemail, key cards)
Train new hires on procedures, equipment and protocols

Requirements:

High school diploma required
Bachelor's degree in paralegal studies or legal assistant diploma preferred
Experience with the litigation environment
Excellent verbal and written communication skills
Organized with strong attention to detail
Good time management
Must be able to work under pressure or tight deadlines
Able to work independently and as part of a team
Proactive and able to foresee the office needs
Computer skills - Microsoft Office - Outlook, Word, Excel & Teams
General knowledge in legal terminology and procedures
Prior work experience as a legal assistant, paralegal or an executive assistant (in a law firm or corporate legal environment) is an asset
Prior knowledge of the court system and procedures is an asset

MDD offers a hybrid work model that provides flexibility for our staff. We do expect that given the nature of the job duties there will be more requirements to be present in the office to meet the demands of the respective engagements. Our office is in downtown Calgary.

MDD offers a competitive salary and benefits package and training opportunities for our staff.

Take the next step towards an enriching, rewarding, and fulfilling experience by applying today. Please include your cover letter and resume and address to:

Alaina Hern, Canadian Human Resources Manager

Address: 407 - 2nd Street SW, Suite 1030 • Calgary, AB T2P 2Y3

Website: ***

MDD is committed to fostering a work environment that believes in treating all people with respect and dignity. Employee diversity and equality is an integral part of MDD's business practices. MDD welcomes applications from people with disabilities. Accommodations are available upon request for candidates selected throughout the recruitment process.

Thank you for your interest in MDD, A Davies Company.

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Read the full job description and apply online on the recuiter's web-site

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