Our Calgary office is currently seeking a Legal Assistant to join our team.
With more than 40 offices on 5 continents, MDD, A Davies Company is the world's premier forensic accounting firm. Experienced in over 800 industries, we frequently work with government entities, independent adjustment firms, insurance companies, law firms, multi-national corporations and small businesses. Our forensic accountants specialize in a wide range of practice areas and our work spans more than 130 countries.
Our professionals help evaluate and determine litigation damages, business valuations and insurance claims in a clear and concise manner that can stand up to scrutiny. Our partners and senior staff regularly provide extensive litigation services and expert witness testimony in courts, arbitrations and mediations throughout the world.
Current and past assignments include a variety of high-profile cases related to commercial litigation, fraud and corruption, business valuations, business disputes, natural and man-made catastrophes, lost profits, business interruption, product liability and recall, and subrogation.
The ideal candidate will be an individual who is personable, organized, and desires to work in a fast-paced work environment and is adaptable to ever-changing situations.
We are looking for a motivated legal assistant interested in working in a forensic accounting firm.
The legal assistant will work closely with partners and senior staff that are in our Calgary, Edmonton and other Canadian offices who are preparing litigation reports for our clients.
Our team and litigation accounting practice are growing and we expect this position to continue to provide challenging opportunities for the successful candidate.
The tasks performed will include, but are not limited to:
File Management
- Managing, organizing and collecting documents for file purposes
- Maintaining calendars, scheduling appointments and completing documents for senior staff
- Communicating regularly with clients or relevant parties for scheduling purposes or obtaining missing file information
- Draft, edit and proofread correspondence and documents to clients such as engagement letters
- Managing client billing for litigation files and assisting billing team in preparing, finalizing and resolving billing issues with clients
- Printing documents and preparing binders of source documents
- Ensuring hard copy documents match electronic documents saved on server
- Implementing performance improvement processes for workflow and administrative procedures to keep files up to date
- Conducting legal research
- Photocopy, scanning or faxing documents depending on the needs of the client
Administrative / Reception
- Greet and welcome clients/visitors
- Determine client/visitor needs in a professional manner
- Maintain and order offices supplies, and kitchen supplies
- Receive and respond to email and general telephone inquiries
- Manage mail received and attend to accounts payable, invoices
- Prepare and schedule outgoing couriers
- Mail reports, letters, documents, etc.
- General maintenance of office equipment, printers, copier, storage room, placing building requests and service calls
- General organization of the office such as file notes, creating folders, binders etc.
- Organizing lunch/dinner reservations, hotel reservations or car rentals.
- Banking - deposit incoming cheques
- Coordinate onsite IT issues, troubleshooting with IT Manager
- Set up new hires (Computer, supplies, desk, phone, voicemail, key cards)
- Train new hires on procedures, equipment and protocols
Requirements:
- High school diploma required
- Bachelor's degree in paralegal studies or legal assistant diploma preferred
- Experience with the litigation environment
- Excellent verbal and written communication skills
- Organized with strong attention to detail
- Good time management
- Must be able to work under pressure or tight deadlines
- Able to work independently and as part of a team
- Proactive and able to foresee the office needs
- Computer skills - Microsoft Office - Outlook, Word, Excel & Teams
- General knowledge in legal terminology and procedures
- Prior work experience as a legal assistant, paralegal or an executive assistant (in a law firm or corporate legal environment) is an asset
- Prior knowledge of the court system and procedures is an asset
MDD offers a hybrid work model that provides flexibility for our staff. We do expect that given the nature of the job duties there will be more requirements to be present in the office to meet the demands of the respective engagements. Our office is in downtown Calgary.
MDD offers a competitive salary and benefits package and training opportunities for our staff.
Take the next step towards an enriching, rewarding, and fulfilling experience by applying today. Please include your cover letter and resume and address to:
Alaina Hern, Canadian Human Resources Manager
Address: 407 - 2nd Street SW, Suite 1030 • Calgary, AB T2P 2Y3
Website: ***
MDD is committed to fostering a work environment that believes in treating all people with respect and dignity. Employee diversity and equality is an integral part of MDD's business practices. MDD welcomes applications from people with disabilities. Accommodations are available upon request for candidates selected throughout the recruitment process.
Thank you for your interest in MDD, A Davies Company.
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