Fiscal Specialist 1 - Accounts Payable

Skagit Valley College
US - Washington - Mt Vernon
July 1, 2024

Salary:
$3,376.00 - $4,497.00 Monthly

Location :
Mount Vernon, WA

Job Type:
Classified - Permanent, Scheduled

Job Number:
C24-011

Department:
Business Office

Opening Date:
04/29/2024

Position SummaryThe Opportunity:
The Fiscal Specialist 1 will provide fiscal support in one or more fiscal related areas including Accounts Payable, travel, and procurement under the general supervision of the Associate Director of Business Office Operations. This position operates in a fast-paced environment, handling a high volume of incoming documents and performing a variety of fiscal functions. A meticulous, confident, and detail-oriented self-starter with prior fiscal experience, is desired. Strong customer service and computer skills are also essential for effectively working with vendors and college staff to resolve accounts payable items and other fiscal related issues.

This is a full-time, classified position working 40 hours per week. This position works in the Business Office on the main campus located in Mount Vernon, Washington.

The Location:
Skagit Valley College is on the traditional and unceded territories of the Coast Salish People's, especially on Swinomish Indian Tribal Community, Upper Skagit Indian Tribe, Samish Indian Nation, Nooksack Indian Tribe, and Sauk-Suiattle Indian Tribe. Located in a geographically diverse region between the dynamic metropolitan hubs of Seattle and Vancouver, BC, SVC is never far from world-class outdoor recreation, urban arts scenes, and local cultural events. SVC serves our local communities with a campus in Mount Vernon, Oak Harbor on Whidbey Island, and centers in Friday Harbor, a Marine Technology Center in Anacortes, and a Brewing Academy in Burlington.

Mission:
Skagit Valley College cultivates student learning and achievement; contributes to the educational, personal, and economic success of students; and promotes equitable and thriving communities.

Vision:
The primary focus of Skagit Valley College is student-centered teaching and learning. We are committed to:

Equitable student outcomes in access, achievement, and community;
Our Guiding Principles;
Decisions based on strategy and evidence;
The development of our employees;
A diverse and inclusive college community where everyone belongs.

Guiding Principles:
Respect, Integrity, Open and Honest Communication, Collaboration,
and Compassion.

About SVC:
Established in 1926, Skagit Valley College is a comprehensive community college within the (SBCTC) providing associates and bachelor's degrees, as well as certificates, in high-quality academic transfer pathways, workforce training, basic education for adults, and lifelong learning opportunities. Our equity goals align with SBCTC's Vision statement; "Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities."SVC's commitment to equity and social justice drives our collective work to increase access to higher education, inspire student learning and achievement, and strengthen our diverse community. We embrace equity through our core themes of access, achievement, and community by pursuing the continuous examination and revision of norms, policies, and practices to foster the success of all.

SVC aspires to reflect the diverse racial, ethnic, and linguistic demographics in the district, particularly a growing Latinx population. As an emerging Hispanic Serving Institution (HSI) SVC seeks equity-minded leadership, faculty, and staff that are committed to inclusive practices and diverse environments where students from all backgrounds can thrive via multidisciplinary collaboration and the implementation of an array of services. Candidates representing all aspects of diversity are encouraged to apply. Skagit Valley College offers:

An unrelenting focus on our mission to improve the lives of our students and to strengthen our diverse community.
Support for innovative teaching, learning, and scholarship.
Exciting opportunities for personal and career growth.
Diverse cultural and environmental benefits of rural, suburban, and urban lifestyles.
Friendly, supportive, and diverse work environments.
Excellent benefits include competitive leave packages and an array of health, dental, vision, and retirement plans to meet your current and future needs.

Duties and Responsibilities

Perform timely and accurate fiscal data entry in the College's automated financial management system (accounts payable, purchasing, travel);
Review, process, and post business transactions including payment requests, vendor invoices, travel reimbursements, and journal entries;
Prepare, compile, and provide fiscal reports needed for audits and year-end close;
Maintain a record keeping system for recording budget transactions;
Review budget reports, verify accuracy and take corrective action if necessary;
Reconcile budget status reports and prepare expenditure projections;
Notify appropriate individual of any projected or actual over- or under-expenditures;
Maintain and process travel expense records;
Allocate travel expenses to appropriate budgets;
Ensure all information is complete in order to process payments in compliance with College guidelines and policies;
Perform a variety of accounts payable functions including price and quantity matching, and verifying receiving, account coding, and budget authorization;
Interpret fiscal policies and procedures related to accounts payable;
Respond to inquiries regarding payments for goods and services;
Determine and apply applicable taxes to payments made;
Maintain and modify fiscal record keeping systems, databases, and spreadsheets;
Work collaboratively with Purchasing, Grants, and other College departments to ensure accounts payable and grant expenses are paid in a timely manner;
Review and verify fiscal reports for accuracy; investigate and correct errors to ensure compliance with policies and procedures;
Running queries within the CtC Link system;
Assess asset status, needs, risks, goals and progress;
Studies market trends to maximize profits and identify investment opportunities;
Assist with filing of accounts payable documents;
Assist with the development of budgets for grant or program requests; may consult with funding agencies to resolve problems and interpret guidelines;
Perform other duties as assigned.

Knowledge, Skills, and Abilities:

Knowledge or understanding of:

Skagit Valley College policies and procedures related to disbursements and expenditures;
State of WA policies and procedures related to accounts payable;
State and federal travel reg.

Read the full job description and apply online on the recuiter's web-site

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