Office Specialist 2 Health Services Limited Duration opportunity

State of Oregon
US - Oregon - Pendleton
May 13, 2024

Initial Posting Date:
05/13/2024

Application Deadline:
05/23/2024

Agency:
Department of Corrections

Salary Range:
$3,817 - $5,020

Position Type:
Employee

Position Title:
Office Specialist 2, Health Services (Pendleton) Limited Duration opportunity

Office Specialist 2, Health Services (Pendleton) Limited Duration opportunity Eastern Oregon Correctional Institution - Pendleton, Oregon Oregon Department of Corrections

Are you looking to join a team of passionate professionals? Apply today and begin your career as an Office Specialist. We currently have one opening at Eastern Oregon Correctional Institution (EOCI) in Pendleton for a Limited Duration Office Specialist 2. This list could be used to fill future vacancies.

The Oregon Department of Corrections (ODOC) seeks to employ career-oriented candidates and offers employment opportunities in a wide variety of challenging occupations. ODOC's mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Duties

As an Office Specialist 2 in Health Services, you will be supporting your Health Services Administrative Team as well as the Health Services Support Staff and healthcare team. You will be providing customer service and responsible for a variety of administrative duties including typing, data entry, filing, answering telephone calls, scheduling appointments, ordering office supplies, organize and maintain Medical Records of adults in custody (AICs) charts, and ensuring accuracy of document. Read, sort, and distribute incoming mail, independently determining correct routing. You may be responsible for orthotics, optical, and durable medical equipment repair programs. You will be responsible for issuing medical supplies to AICs on a weekly and monthly basis. You will be generating reports, memos, correspondences, letters, and forms both of a confidential and non-confidential nature. Train new clerical staff on procedures and explain the use of various computer programs. You may assist in maintaining your supervisor's calendar by scheduling appointments, meetings, and conferences. You may make travel arrangements, reservations, and notify organizations. Ensure medical files are pulled, prepped and available for medical staff during scheduled appointments. Schedule, reschedule, confirm, and run callouts as directed. You will also assist with workload issues during absences of other Health Services clerical staff.

Minimum Qualifications

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

Requested Skills in

Strong customer service;
Working with HIPAA guidelines;
Pulling medical charts;
Filing medical charts;
Interpreting and applying rules, statutes, procedures, guidelines, and policies;
Managing calendars and scheduling meetings;
Ordering office supplies;
Working with Microsoft Excel;
Creating and maintaining a database;
Ability to work with angry, hostile and frustrated individuals;
Ability to work with adults in custody;
A minimum of two years of experience working in a medical healthcare setting;
Verbal and written communication skills;
Managing and working with confidential information including medical information;
Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors).

Preferred Skills:

Experience with AS400;
Experience working in a law enforcement or correctional environment

How to Apply:

Applicants must update their Work History in Workday.

Applicants must update their Job History. Applications submitted without updating Job History nor submitting a resume on Workday may not be considered.

Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to an interview.

In the Work Experience section of your online application clearly describe your experience as it relates to the minimum and special qualifications, requested skills, and/or desired attributes. Be sure to demonstrate you have obtained any skills requested or required through education, work experience, or by showing you have transferable skills (i.e., skills obtained through military education or experience) that substantially relate to this position.

Failure to provide this information may result in eliminating your application from further consideration. A resume will not substitute for completing the work experience section of your application.

Working Conditions

This position is located inside Eastern Oregon Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You may be standing and walking for long periods of time. You will need to push or move a cart with several medical charts with or without reasonable accommodations. May have exposure to chemicals, communicable diseases, radiation, and other hazards inherent within a health care and correctional setting.

Requirements for Employment

You must be able to pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following convictions are likely to result in being disqualified for this position: felony convictions, computer theft, identify theft and fraud. CJIS clearance is done at the conditional job offer.

The Selection Process - We expect to

Initial review of minimum qualifications, knowledge, and skills.
Consideration of top candidates - Recruitment will review and refer the top candidates to the hiring manager.
There will be interviews and/or testing to determine the best candidates for a position.
Background check and reference checks - All finalists must pass a thorough a criminal record check and reference check.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range. The State of Oregon provides a generous benefit package, which includes family health and dental insurance, optional short and long-term disability, and term life insurance - all of which can be tailored to individual needs. Also provided are fully paid retirement program, modest life insurance policy, paid holidays, vacation, and sick leave. Position ma.

Read the full job description and apply online on the recuiter's web-site

Office Specialist 2 Health Services Limited Duration opportunity

Office Specialist 2 Health Services Limited Duration opportunity

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now

Related Job Postings

Honda Certified Technician/Mechanic - Tonkin Family of Dealerships

Licensed Professional Counselor Senior LPCS

Licensed Mental Health Therapist

Honda Certified Technician/Mechanic - Tonkin Family of Dealerships

Licensed Professional Counselor LPC

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Honda Certified Technician/Mechanic - Tonkin Family of Dealerships

Experienced Used Car Technician/Mechanic

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor Senior LPCS

Licensed Mental Health Therapist

Licensed Professional Counselor LPC

Licensed Professional Counselor Senior LPCS

Licensed Mental Health Therapist

Experienced Used Car Technician/Mechanic

Experienced Used Car Technician/Mechanic

Licensed Professional Counselor LPC

Honda Certified Technician/Mechanic - Tonkin Family of Dealerships

Licensed Professional Counselor LPC

Licensed Professional Counselor Senior LPCS

Licensed Professional Counselor LPC

Licensed Mental Health Therapist