Sr. Administrative Support Specialist - *Job Number:*
220310 *Job Location*
: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $38,000 annually, depending upon experience Benefits Provided : Yes * *
• Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine
questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence.
• Duties:* Maintains o?ce ?les that may be of a con?dential nature.
• Schedules various appointments for o?ce personnel and ensures administrative details are completed.
• Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or
• responds to caller with routine information. Serves as a contact person for other employees or the
• outside public. Provides information regarding location or availability of materials, resources,
• and services.
• Monitors and orders supplies for the o?ce and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical
• information. Reviews and responds to routine correspondence for the o?ce personnel.
• Prepares various reports, to include but not limited to expenditures, budgetary records and student
• or resident rotation schedules. Makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by
• providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,
• and special pays.
• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans
• and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully ful?ll the function of the position.
• Job Requirements*
• *Education:* High School Diploma or GED, AND
• 24 months office, clerical, or administrative experience
• Skills:* Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing
• Preferred:* Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro *JOB DESCRIPTION HELP*Required Attachments*
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
• Important:* ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
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