Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values - Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy - and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Ares Management is seeking an Executive Assistant with strong administrative support and organizational skills to provide high level professional support to professionals in a fast-paced environment in our New York office. The role supports professionals by managing heavy calendars, coordinating travel, handling expense reports, and answering calls, among other general support responsibilities to ensure efficient and smooth day-to-day operations. The ideal candidate should have excellent oral and written communication skills and be highly motivated and professional. Ares looks for people who are enthusiastic to grow their skills and take on new responsibilities to provide high-level value-add support for the professionals they cover, along with a willingness to pitch in and collaborate with other administrative team members, including sharing backup coverage needs.
Primary functions and essential responsibilities
Meetings & Calendaring
Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings, utilizing Outlook and Zoom on behalf of supported professionals; includes arranging for any catering and document distribution
Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day
Schedule meetings and conference rooms as necessary using Ares protocol
Coordinate set up and clean up conference rooms for catered meetings
Travel & Expenses Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage payment and maintain real time tracking of meeting and itinerary changes
Maintain current passports and necessary visas
Compose detailed itineraries for travel and key meetings, print boarding passes and check-in professionals for their flights
Track flights to ensure they are on time and not cancelled
Organize and create cash and AMEX expense reports using Ares's expense system, Concur
Daily & On-going Answer phones, screen calls, and take messages as appropriate
Maintain documents, records, reports in a discreet and confidential manner
Perform professional information searches as needed
Register professionals for conferences and networking events in a timely manner
RSVP to events on behalf of professionals
Provide back-up support to other administrative team members in Phone Group when they are at lunch, out sick or on vacation; this includes all administrative tasks for each of their primary professionals, including managing inbound calls, preparing documents, coordinating meetings, etc.
Coordinate various mailings (USPS and FedEx) and assist other administrative team members in the process when necessary
Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel
Serve as secondary support as part of a rotating schedule for Reception coverage during lunch hour and breaks, when and where needed.
Qualifications
Education:
Bachelor's degree or equivalent work experience required
Experience Required:
5 - 7 years of experience in an administrative role, preferably in financial services
Proficiency with Microsoft Office suite - particularly Outlook, Word, Excel, PPT
General Requirements:
The ideal candidate should have the following:
Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment
Excellent writing and communication skills are required
Must be very organized
Ability to manage time and priorities well in a deadline-driven, fast paced department
Excellent problem-solving capabilities, with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues.
Strong interpersonal skills and ability to multitask
Strong phone etiquette
Technology savvy and willing to learn new systems in a short period of time
Highly responsive and able work on evenings and weekends when needed to support business needs
Reporting Relationships
Administrative Manager
Compensation
The anticipated base salary range for this position is listed below. Total compensation may also include a discretionary performance-based bonus. Note, the range takes into account a broad spectrum of qualifications, including, but not limited to, years of relevant work experience, education, and other relevant qualifications specific to the role.
$80,000 - $100,000
The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.
United States - NY - NY - Cheektowaga
July 4, 2024
Power-Flo Technologies is seeking a Pump Repair Technician to join the team at our Buffalo shop location. Experience with submersible and centrifugal style pumps & motors preferred! • Pump Repair Technician Essential Responsibilities • Disassemble mechanical ac & dc motors, gear units and...
United States - NY - NY - Brooklyn
July 4, 2024
Is this you? • • You are dependable and exhibit a strong work ethic • You are teachable and eager to learn and make a difference • You take pride in a job well done If yes, then we have the next job opportunity for you! • Motivate is looking for part-time seasonal Drivers to operate vehicles to for...
United States - NY - NY - Rochester
July 4, 2024
Basic Functions: • Maintain the day-to-day operations and assume responsibility for maintaining the physical asset of the property. • Complete all maintenance service requests as assigned. • Maintain a professional and courteous attitude with all residents, vendors, contractors, and fellow employees...
United States - NY - NY - Williamsville
July 4, 2024
Overview • Weekend position / 3 day work week • Full-time days • Are you a highly skilled and compassionate registered nurse ( RN ) looking for a rewarding career in homecare as a case manager ? If so, we invite you to join our team at Amedisys, one of the largest and most trusted home health and...
United States - NY - NY - Albany
July 4, 2024
MedPro Healthcare Staffing is seeking a travel nurse RN Med Surg for a travel nursing job in Albany, New York. & Requirements • Specialty: Med Surg • Discipline: RN • Start Date: 07/22/2024 • Duration: 13 weeks • 36 hours per week • Shift: 12 hours, nights • Employment Type: Travel MedPro Healthcare...
United States - NY - NY - Newtonville
July 3, 2024
Greenstaff Medical US is seeking an experienced Medical Surgical/Telemetry Registered Nurse for an exciting Travel Nursing job in Waterbury, CT. • Shift: • 3x12 hr nights Start Date: • 07/14/2024 Duration: • 13 weeks Pay: • $2167.2 / Week About Greenstaff Medical US: • At Greenstaff Medical, we...
United States - NY - NY - Staten Island
July 4, 2024
HomeServe USA, a Brookfield Infrastructure Group portfolio company, is a Great Place to Work, and while we're biased, we're not just saying that. • We're proud to have been certified as a Great place to Work the last five years. • What does HomeServe do and what makes it so great? Well, we're glad...
United States - NY - NY - Brooklyn
July 4, 2024
Triage Staffing is seeking a travel nurse RN OR - Operating Room for a travel nursing job in Brooklyn, New York. & Requirements • Specialty: OR - Operating Room • Discipline: RN • Start Date: 07/29/2024 • Duration: 13 weeks • 48 hours per week • Shift: 12 hours, nights • Employment Type: Travel...
United States - NY - NY - Rochester
July 4, 2024
Job Details • Client in NY seeking Registered Nurse - MedSurg / Telemetry (RN) to work Weekends, Days, Weekends, Days (11:00-23:00) • A northeastern state just located west of New England, New York is home to some of the greatest visiting sites in the united states. From Niagara falls to the Statue...
United States - NY - NY - Patchogue
July 4, 2024
Aya Healthcare has an immediate opening for the following position: • Clinical Lab Scientist in Patchogue, NY. • We'll work with you to build the healthcare career of your dreams. • Whether you want a job close to home or across the country, we've got you. • Requirements: • Required Certifications:...
United States - NY - NY - Garden City
July 4, 2024
Position: HVAC Estimator: • Are you ready to take your HVAC estimating career to the next level? Look no further, because we have an amazing opportunity for you! gpac, a 30+ year-old recruitment company, is partnered with a well-established company in the HVAC and Plumbing industry. This is your...
United States - NY - NY - Binghamton
July 4, 2024
• The Army National Guard uses a wide range of systems that help protect and serve the force, and as a Quartermaster and Chemical Equipment Repairer, you'll be in charge of making sure those systems keep running at peak performance. • As a Quartermaster and Chemical Equipment Repairer, you will...
United States - NY - NY - Syracuse
July 4, 2024
Position: Class A Transport Driver • Location: Syracuse, NY • Schedule: M-F Days, Possible Sat (Depending on Demand) • Compensation: $26-$32.00 per hour • $2,500 Sign-On Bonus!! What We Are Looking For • We are looking for a Class A Transport Driver in our Syracuse, NY location! The Transport Driver...
College Hunks Hauling Junk and Moving
United States - NY - NY - Chester
July 4, 2024
As a Mover/Driver Team Lead for College Hunks Hauling Junk and College Hunks Moving, you are the first point of contact for clients on the job. Go out of your way to be friendly to everyone whom you come in contact with throughout the day - especially your clients. • Look, act and be a friendly...
United States - NY - NY - Macedon
July 4, 2024
WHO WE ARE • Baldwin • Richardson Foods is focused on enriching the flavor of life. As a full-service • liquid products supplier and strategic partner to the food and beverage • industry, Baldwin Richardson Foods combines its formulation expertise and • unique packaging options with robust...
United States - NY - NY - Cortland
July 4, 2024
• Guthrie Cortland Medical Center (GCMC) is searching for a compassionate & skilled Registered Nurse (RN) to provide exceptional care in our Telemetry Unit at our beautiful hospital in Cortland, NY. The position is per diem and works either 7:00 AM - 7:30 PM or 7:00 PM - 7:30 AM. • Our Telemetry...
United States - NY - NY - Auburn
July 4, 2024
Company description • Terry Soot Management Group (TSMG) is a field data collection company founded in 2017 in Europe. • We collect data where automation is not possible. We count features, take pictures, make videos, record speech, and scan areas for every detail you need to make more informed...
United States - NY - NY - Carthage
July 4, 2024
Ready to make your next career move? VieMed Healthcare Staffing is a premier staffing agency that specializes in connecting skilled professionals with healthcare facilities, ensuring seamless continuity of care and unparalleled service delivery. • We are committed to quality, reliability, and...
United States - NY - NY - Hudson
July 4, 2024
Aya Healthcare has an immediate opening for the following position: • MRI Tech in Hudson, NY. • We'll work with you to build the healthcare career of your dreams. • Whether you want a job close to home or across the country, we've got you. • Job Details: • Pay: • $2535.65/week - $2725.25/week...
United States - NY - NY - New York
July 4, 2024
Aya Healthcare has an immediate opening for the following position: • Medical Lab Technician in New York, NY. • We'll work with you to build the healthcare career of your dreams. • Whether you want a job close to home or across the country, we've got you. • Job Details: • Pay: • $1891.99/week -...
Tech 24 A Commercial Food Service Repair Company Inc
United States - NY - NY - Farmingdale
July 4, 2024
HVAC and Commercial Refrigeration Technician • Benefits Include: • On demand training and full trouble shooting support. • Company sponsored and manufacturer's training • Company uniforms, phone, vehicle, and gas card • Medical, vision, and dental insurance and short-term disability plans • Company...
Donnelly Mechanical Corporation
United States - NY - NY - Queens Village
July 4, 2024
Job description • Perform skilled mechanical maintenance duties in the inspection, troubleshooting, repair, installation and alteration of heating, ventilation, and air conditioning system and related equipment and facilities; perform preventive maintenance and routine servicing of equipment. •...
United States - NY - NY - New York
July 4, 2024
Location • New York, New York • Shift: • Day (United States of America) • Description:Information Technology - Impacting LivesTechnical Biomedical II • This is your opportunity to provide world class technology solutions that will directly impact the quality of a patient's life. At New York...
United States - NY - NY - Amsterdam
July 4, 2024
Ready to start your next travel adventure? LRS Healthcare offers a full benefits package, 24/7 support, and a responsive, traveler-first culture. • What are you waiting for? Apply today Qualifications: • 2 year of recent experience in area of specialty preferred Valid license and/or certification in...
Gates Chili Central School District
United States - NY - NY - Rochester
July 4, 2024
Position Type: • Technology/Micro Computer Maintenance Technician • Date Posted: • 1/22/2024 • Location: • Gates Chili CSD • Closing Date: • The Gates Chili Central School District is dedicated to fostering curiosity, growth, and diversity within our school community. The District celebrates and...
SB Clinical Practice Management
United States - NY - NY - Stony Brook
July 4, 2024
OverviewCyto Prep Technician - Stony Brook Pathologists, UFPC Location: • Stony Brook, NY • Schedule: • Per Diem • Days/Hours: • As needed • Pay: • $37.15 - $47.12 • Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience...
United States - NY - NY - Albany
July 4, 2024
TotalMed Staffing is seeking a travel nurse RN Neurology for a travel nursing job in Albany, New York. & Requirements • Specialty: Neurology • Discipline: RN • Start Date: ASAP • Duration: 13 weeks • 36 hours per week • Shift: 12 hours, nights • Employment Type: Travel We are seeking a Registered...