We are seeking a reliable and organized Administrative Assistant.
The Administrative Assistant is responsible for working to provide administrative support to the Director. This position will initiate and coordinate the administrative functions required for the effective implementation of the administrative policies of the program.
Essential Duties & Responsibilities:
Performs daily administrative duties such as:
answering and screening telephone calls, taking messages
sorting and distributing incoming mail and faxes
other routine duties necessary to assist senior personnel and departmental management
Develops and uses effective and organized systems to provide successful administrative support of projects and provide it to others as needed
Assists in the preparation of meeting agendas and materials; distribute such items in advance to members within agreed-upon time frames
Maintains confidentiality and accurately communicates information in minutes, email, memos, and other written and verbal correspondence
Manages inventory and distribution of office supplies for Headquarters
Maintains the confidentiality of correspondence, documents, discussions, meetings, and telephone calls
Oversees the operation of various office machines including copier, computer, fax, phone, and mail machine
Assists Human Resources Department; coordinating new hire processes, new employee paperwork, scanning and submitting training logs, sign-in sheets, and other necessary documents required for successful implementation of the Human Resource Department
Greets and assists visitors in a courteous and helpful manner
Participates in assigned meetings, events, and training as required
Job Requirements:
1. High School Diploma or equivalent; AA/AS in business or a related field preferred
2. 1 year prior experience with office/general administration
3. Experience in government or early childhood education administrative support
4. Background checks are required for this position
5. Travel required locally or long-distance up to 10% of the time for work-related meetings and function
6. Must have a valid driver's license and reliable transportation
This position earns up to 41,374.00 Annually
We are an equal opportunity employer, committed to creating a diverse and healthy workplace.
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