Human Resources Coordinator

What You Will Do

• Create and maintain onboarding workflows within IMA's ATS, assigning proper and updated new hire paperwork to meet compliance requirements
• Serve as an admin user within the ATS, maintaining proper files and tasks, troubleshooting errors as they occur, and working directly with the ATS help desk, as needed
• Process I-9s through Tracker and E-Verify within three business days of new hires starting
• Distribute Non-Solicitation Agreements and Non-Disclosure Agreements, ensuring every new hire receives the correct form, adds necessary signatures, and files fully executed versions within personnel files
• Responsible for data integrity within HRIS, having a thorough understanding of various coding, including proper titles, work locations, profit centers, and org levels
• Serve as the final data entry audit for quality control purposes over data entry of information that is directly entered or via change form into UKG, allocation codes, org levels etc.
• Work with HR Business Partners, Payroll, and the Directors of HR and Business Partnership to ensure all new hires and all employee changes are properly coded within the system and utilize automated workflows to correct any incorrect data and/or make proper approvals
• Continually monitor the HRIS workflow process for improved efficiencies and enhancements
• Partner with Director of HR and Business Partnership to create and implement onboarding and orientation processes for new hires within acquired entities
• Assist the Director of HR and Business Partnership with projects tied to M&A activity
• Under the oversight of the Directors of HR and Business Partnership, recommends the creation of new epic codes for proper financial reporting
• Download completed new hire paperwork within ATS and files appropriately within personnel files
• Manage labor posters subscription services, ensuring compliance throughout all IMA locations
• Process terminations for the organization, including completing Separation Detail Sheets and any state-regulated separation paperwork to meet compliance requirements
• Send new hire check-in surveys and exit surveys to all new hires and exiting associates
• Serve as backup to payroll for processing and filing employment verifications and unemployment claims
• Help create and maintain HR-related communications within IMA Central
• Impact employee experience by supporting, in collaboration with the HR Team, HR programs/initiatives, such as Employee Appreciation Day, HR team building events, and HR volunteer opportunities
• Provide administrative support to CPO and HR Team as needed, including coordinating travel arrangements, coordinating meetings, taking notes, etc.
• Perform special projects and duties as assigned and helps associates as needed
• Support and demonstrate IMA's core values
• Value and understand the importance of diversity, equity, and inclusion among all IMA associates

You Should Have

• Minimum 1 year of similar or related experience preferred
• Proficient in using Microsoft Office suite required
• Strong organizational and time management skills
• Exceptional attention to detail and high-quality standards
• Excellent verbal and written communication skills
• Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion

#LI-AB1

Compensation & Benefits

Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following:

Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, 401(k), Life/AD&D, Accident, Critical Illness, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Flexible Work Options, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement, Personal and Professional Development. In addition to our robust benefits package, the final offer amounts will depend on a variety of factors, including the candidate's geographic location, prior relevant experience, and their knowledge, skills, and abilities.

Why Join IMA?

We've built a reputation for putting our associates first

What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It's this unique ownership business model that makes working at IMA so appealing.

We work in teams. We sell in teams. We win and prosper as a team

We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we're big enough to write business all over the world and small enough to implement your ideas quickly.

We are recognized nationally as a leader in our industry

• 2020-2023Business Insurance Magazine Best Places to Work in Insurance
• 2023 Inc. Magazine's Best Workplaces
• 2023 Denver Business Journal's Best Places to Work
• 2022-2023 Connecticut TopWork Places
• 2021-2023 Inc. 5000's List of Fastest Growing Companies
• 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies
• 2022-2023 Kansas City Business Journal's Best Places to Work
• 2021-2023 Charlotte Business Journal's Best Places to Work
• 2021-2023 Los Angeles Business Journal's Best Places to Work
• 2021-2023 The Salt Lake City Tribune TopWork Places
• 2021-2022 Puget Sound Business Journal's Washington's Best Workplaces
• 2021-2022 Wichita Business Journal's Best Places to Work, #1 in extra-largecategory
• 2021 Dallas Business Journal's Best Places to Work
• 2021 Alaska Journal of Commerce's Best Workplaces in Alaska

This is not a complete statement of all duties and responsibilities comprising this position.

The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.