Facilities Coordinator

Consider working for the City of Louisburg, Kansas! We are searching for an energetic person to join our supportive staff as a Facilities Coordinator.
This will be an active job and no two days will be the same.
Some of the essential duties are responsibility for scheduling and rentals at the city's parks and Fox Hall community building, oversight of the Louisburg Aquatic Center, point of contact for Special Event Applications, ensure the safety and security of City facilities and assist in the development and implementation of facility-related policies and procedures, among other functions.
This position will require engagement of members of the community at large, community organizations and fellow City Hall staff to oversee the care and safe use of City facilities.The complete job description is as follows:
Under the direction of the Public Works Director, the Facilities Coordinator is an exempt full-time position under FLSA.
Responsibilities include scheduling, maintenance and cleaning, and invoicing of all public facilities such as the Aquatic Center, Fox Hall, and all city parks.
The Facilities Coordinator will engage members of the community at large, community organizations, and fellow City staff to oversee the care and safe use of City facilities.
This position is responsible for creating a culture that is welcoming and responsive to all guests with a focus on exceptional customer service at all levels.
This position will work collaboratively with staff within Public Works, Finance, Human Resources and Administrative departments to ensure general operations and maintenance of city facilities.
This position will supervise management of all operations and pool staff at the Aquatic Center for the open pool season, and oversee the routine inspections, cleaning, and maintenance of Fox Hall with regard to public facility usage.ESSENTIAL FUNCTIONS:
Public Facilities:
Develops and implements maintenance plans for all city-owned facilities.Responsible for scheduling and rentals at the City's facilities including Fox Hall, Ron Weers Park; City Park; and Lewis-Young Park.Inspection and cleaning of Fox Hall after each rental event.Oversight of cleaning the Louisburg Aquatic Center facility and Lewis-Young Park concession stand each spring.Issue refunds of Fox Hall security deposits and any canceled park rentals.Maintains records and tasks accomplished by staff and/or related to the general operation and maintenance of City buildings.Makes decisions critical to the safety of the LAC and other public facilities.Communicate with other departments and Communications Coordinator for marketing efforts.Point of contact for facility-related inquiries from the public and other departments.Point of contact for Special Event Applications and ensures applications are complete and get required approval from impacted departments.Ensures the safety and security of facilities (access, inclement weather preparation and procedures, fire alarms, AEDs, First Aid/Safety Kit maintenance, fire extinguishers, etc.) and programs for participants and staff while complying with all known safety, health and governmental regulations requiring regular review of regulations effecting areas of responsibilities.Complies with and enforces federal, state, local, City rules, regulations, policies and procedures.Assists other departments as necessary or assigned including sidewalk snow removal to ensure accessibility of city facilities.Serve as Sexton for the City cemetery, with primary responsibilities for oversight of cemetery maintenance and marking graves.Subject to on-call after hours/weekends.Oversee LAC operations and support of pool management to include hiring and discipline of pool staff, manage patron software system, coordinate training, and prepare reports for City, State, and Federal compliance.Prepares reports and recommendations for the Public Works Director and other City officials.Assists in the development and implementation of facility-related policies and procedures.Experience:
The qualified candidate may have experience working with boards, commissions or community agencies; experience in managing programs for public populations or aquatic facilities; experience in water safety or management of water safety personnel; or a combination of experience and education qualifying candidate to perform the essential functions of this position.
Experience with personnel management, cash handling and customer service are needed as well.
Skills in mathematics, and operation of computers, printers, telephone systems, copiers and other office equipment.
Light maintenance skills are preferred.
Some supervisory experience is preferred.
Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months to one year of employment.
Education:
Employee must have a high school diploma or equivalent.Technical Skills:
Aquatic Facility Operator (AFO), CPR, First Aid and AED certificates or ability to obtain within one (1) year of hire are required.
Must be able to communicate clearly and concisely, both orally and in writing.
Excellent public relations skills.
Must be able to operate a cash register.
Problem Solving:
Independent problem-solving is involved in this position.
This employee encounters citizen concerns and complaints, must be able to deal with contractor concerns as they arise; and handles personnel issues.Decision Making:
Independent decision making is involved in this position.
This employee makes decisions about resolving citizen and contractor issues and complaints and personnel issues, prioritizing daily assignments, and performing daily duties in the most efficient manner.Supervision:
This position is subject to frequent supervision from the Public Works Director and exercises supervision over subordinate personnel.Financial Accountability:
This employee is responsible for department equipment and resources and has the authority to purchase departmental supplies when necessary per the purchasing policy.
Does not participate in the annual budget process.Personal Relations:
This employee has daily contact with the general public, co-workers, and supervisory personnel.Working Conditions:
While most working conditions will be in an office setting, the employee may be working in the outdoors environment and therefore subject to hot/cold and wet/dry conditions and excessive noise.Physical Requirements:
Physical activity associated with working in an office setting is required to perform the daily duties of this position.
The employee must possess the ability to walk, stand, and perform repetitive lifting of items weighing from 10 to 25 pounds.
Employee must also be able to operate a two-wheel dolly, cart, ladder, and vehicle.
Commission/Board Participation:
Staff the Park & Tree Board and attend as requested other regular or special meetings of the Fox Hall/Cemetery Board, Louisburg Recreation Commission meetings, or any other commission/board.The specific statements shown in each section of this description are not intended to be inclusive.
They represent typical elements and criteria considered necessary to successfully perform the job.This position is eligible for KPERS.
The City of Louisburg is an Equal Opportunity Employer.