Position Title:
Office Manager
Salary:
$46,800-$78,000
Hours:
7:00am-3:30pm
QPS Employment Group has a great Office Manager position available at a company in Rock Island, IL. This is a direct hire position.
Office Manager Responsibilities include but are not limited to:
• Answer main phone lines, order office supplies, open and distribute mail, and file invoices.
• Set up new employees, process weekly payroll, remit and file payroll taxes, prepare annual W2s and 1099s, and file union benefits reports.
• Enter and pay job-related, operational, and administrative invoices, reconcile credit and gas card accounts, verify and maintain tax-exempt status on jobs, and file annual sales tax reports.
• Enter and send out billings, coordinate affidavits, lien waivers, supplier waivers, and certified payroll reports, inquire about payment statuses, record and process payments, and take deposits to the bank.
• Work with estimators to organize and manage administrative aspects of the estimating process, manage the 'estimating' email, request plans and specs from various sources, print plans and specs, request bid bonds, fill out bid information and pre-qualifications, and email bids to GCs and customers.
• Set up new customers and jobs in the system, create job files, prepare and input budgets outlined by estimators, return signed contracts, insurance certificates, W9s, etc., and send or upload submittals, warranties, and other requested information.
• Renew vehicle registrations, assist with year-end reconciliation of accounts and closeout, and assist in preparing information for the annual insurance audit.
• Examine situations thoroughly, check for and mitigate personal biases, make high-judgment decisions that align with policies and minimize risk, ensure fair and consistent application of all company policies and compliance with laws and regulations, and escalate when necessary.
• Use data and metrics to identify trends, anticipate business needs, and implement action plans focused on employee experience and organizational health.
• Execute employee engagement strategies, rewards and recognition programs, inspect employee sentiment mechanisms, and escalate concerns or trends when necessary.
• Provide developmental coaching and feedback to business leaders, manage difficult employee issues, and deliver on organizational goals.
Benefits:
• Annual bonus eligibility reviewed in December, with amounts based on employee performance and operating profit as determined by the President.
• Fully paid health insurance with no employee contribution.
• Participation in the Company's 401k plan (100% match up to 4%).
• Optional participation in the Flexible Spending Account program.
• 3 weeks PTO, coordinated on the office calendar with other office personnel.
• Company credit card provided for work-related expenses, paid or reimbursed.
• On-the-job training provided by the company.
***
IND999
About us:
QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the Midwest. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment.
Why Work with QPS?
• Access to sought-after positions with leading employers
• Dedicated placement specialists who will guide you through every step of the job search process
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