Executive Assistant - TSS

Executive AssistantSan Juan, PRABOUT US

At Triple S, weare committed to provide meaningful job experiences for Valuable People(Gente Valiosa). We encourage an environment of very high ethicalstandards, always excelling in service, collaboration amongthe company, agility to deliver timely, and embracing accountability forresults.

When you join GrupoTriple S, you will be key to our efforts on delivering high-quality andaffordable healthcare as well as contribute to our purpose to enable healthierlives. We serve more than 1 million consumers in Puerto Rico through ourMedicare Advantage, Medicaid, Commercial, Life and Property & CasualtyBusinesses.

Let's build healthiercommunities together, join now!

ABOUT THE ROLE

Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing independently administrative responsibilities that require knowledge and application of policies, procedures and general methods of operation.Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Develop specific goals and plans to prioritize, organize, and accomplish the work.May also train and supervise lower-level clerical staff.

WHAT YOU'LL DO

• Assist the President, Vice President or Director in administrative functions.
• Greet visitors and determine whether they should be given access to specific individuals.
• Handle a wide variety of complex and sensitive situations, resolve conflicts that involve clerical and administrative functions in the office.
• Coordinate and monitor the special projects assigned in order to meet the goals and targets established.
• Follow up on outstanding issues, schedule appointments, coordinate meetings and maintain the supervisor's agenda.
• Conduct research, complete data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Prepare and develop various reports related to the department.
• Prepare type and print documents and presentations.
• File and retrieve corporate documents, records, and reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Receive process and canalize mailing or documents.
• Attend telephone calls and channel them properly.
• Attend meetings to record minutes.
• Prepare and monitor requisitions for materials, services, equipment and human resources.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Make travel arrangements for executives.
• Support the internal financial controls are implemented as designed and kept up to date, to resolve any comments related to internal controls in time.
• Provide orientation to staff on controls and responsibilities and inform the working group in charge of the documentation of internal financial controls of any changes to internal controls.

WHAT YOU'LL BRING

Bachelor's Degree (BD) preferable in related areas with one (1) to three (3) years' experience.

It is company policy to seek for the qualified applicants for positions throughout the company without distinction of race, color, national origin, religion, gender, gender identity, real or perceived sexual orientation, civil status, social condition, political ideologies, age, physical or mental disability, veteran status or any other characteristic protected by law. Drug-free company.

Equality Employment Opportunity/Affirmative Action for Minorities/Females/People with Disabilities/Veterans". Employer with E-Verify to verify the eligibility of employment of all the new employees.

We encourage Females, Veterans and Disabled to Apply