Administrative Assistant

Southern Shirt
US - Alabama - Birmingham
July 1, 2024
Administration

Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you!

The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive administrative support to facilitate the smooth operation of the organization. This role requires strong organizational, communication, and multitasking skills, as well as the ability to handle a variety of tasks with attention to detail.

Responsibilities

Assist the CEO and Executive Team with various projects, research, analysis, and date entry.
Plan and coordinate team events, including meetings, conferences, and off-site retreats.
Arrange travel accommodations, including flights, accommodations, and transportation.
Assist with the coordination and execution of special projects and initiatives across all departments.
Coordinate on-boarding tasks and welcoming activities for new team members.
Maintain organized office environment, including managing office supplies, equipment, and general office upkeep.
Schedule appointments, meetings, and conference calls for team members and managers.
Create, edit, and format various documents, maintaining digital and physical filing systems for easy retrieval.
Assist in preparing meeting materials, agendas, minutes, follow up on action items.
Arrange meeting logistics, including room reservations and catering when necessary.
Accurately input and manage data in spreadsheets, databases, and CRM systems.
Process and track expense reports, ensuring accuracy and compliance with company policies.

Confidentiality: Maintain strict confidentiality regarding sensitive information.

Requirements

Bachelor's degree in business administration, marketing, or a related field
Proven experience as an executive assistant or similar role
Excellent organizational and time management skills
Strong attention to detail and ability to prioritize tasks
Exceptional verbal and written communication skills
Highly proficient in Microsoft Office suite (particularly Word and Excel)
Ability to handle confidential information with discretion
Strong problem-solving skills and ability to think critically
Proactive and self-motivated with a strong sense of initiative
Attention to detail and accuracy
Tech-Savvy and ability to learn knew programs quickly
Ability to work independently and as part of a team in a fast-paced environment

Benefits

Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.

Room to Grow: We're all about professional development. Your creative ideas will be valued and nurtured.
Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.
Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.

Benefits include:

401K Retirement with employer matching
Medical, Dental, and Vision Insurance
Paid Time Off (PTO) and Holidays
Professional Growth Plans
Performance Bonus Opportunities
Health and Wellness Programs
Continued Education Allowances
Company Sponsored Luncheons and Events
Generous Employee Discounts on SSCO Product
Fun, Collaborative Work Environment with Great People!

Read the full job description and apply online on the recuiter's web-site

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now