Payroll and Benefits Operations Specialist

Are you passionate about standardizing payroll and benefits operations as well as process transitions across EMEA?
Do you thrive in an international working environment? Would you like to shape the future of payroll and benefits operations in Novo Nordisk and support our colleagues to serve patients with chronic diseases even more? If yes, you may consider joining our Payroll and Benefits Operations team that we are expanding in Warsaw.
Apply today and join us for a life-changing career.
The Position
As a Payroll & Benefits Operations Specialist with English, you will provide professional payroll and benefits services to Line of Business (LoB) in EMEA region.
Additionally, as a part of your role will be to participate in the implementation and integration of Time and Attendance systems, including shift planning.
You will ensure that these integrations are seamless and support our operational goals, while also serving as a backup process owner to guarantee the accurate and timely payment of salaries to Novo Nordisk employees.
Key Accountabilities:


Implement and integrate Time and Attendance systems
Coordinate the end-to-end payroll processes for assigned countries
Cooperate closely with internal and external stakeholders (including payroll provider)
Respond to payroll queries escalated from HR and/or employees
Provide administration of local benefits if applicable
Optimize payroll operational processes in accordance with the PBO Team goals

Qualifications
To be successful in this role, you need to have knowledge and savviness regarding cultural differences.
Strong communication and change management capabilities as well as excellent stakeholder management skills in an international environment are also crucial in this role.
Customer-centered mindset and solid business understanding as well as focus on operational excellence and delivering on KPIs are also necessary.
You must be dependable, precise, and conscious of the sensitive nature of the data you handle daily, which directly affects the lives of our employees.
We expect you to have:


Minimum 3 - 5 years' experience in payroll processing in one or more large scale organization
Proven track record in coordinating and implementing Time and Attendance systems and Shift Planning modules
Experience working in a shared service center is preferred
Experience with Irish Payroll, but we also value familiarity with payroll practices, regulations from other EMEA countries
A robust understanding of timekeeping systems and payroll processes
Proficiency in HRIS platforms such as SAP, Employee Central, and a strong command of MS Office tools, especially Excel and PowerPoint
Proficiency with Time and Attendance systems including but not limited to Kronos, SAP SuccessFactors Time Tracking, Workforce Software, and other relevant platforms
Attention to detail and ability to work accurately and to deadlines
Proficiency in English, both written and verbal, along with proficiency in an additional language
A high degree of integrity, a collaborative team mindset, a willingness to travel, and the ability to effectively plan and prioritize tasks

On a personal level, you should possess strong analytical abilities to drive process standardization, optimization, and continuous improvement initiatives.
About the Department
EMEA Regional Service Centre (RSC EMEA) is co-located with the Business Area office for Europe East, the Polish affiliate, DD&IT department, and Clinical Development Centre (CDC).
With annual budgeted sales level of over 700 million DKK, the company's ambition is to continuously improve the quality of patients' life and bring innovation into the markets.
The RSC EMEA is formed by two departments - AskHR (HR administration and employee support) and Payroll, Development & Operations (PBO, project and systems management).
The payroll department (PBO) delivers payroll and benefits support to countries like France, Germany, Italy, Sweden, and UK.
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