Associate Vice President Finance Not-for-Profit - ROM Governors

Are you a dynamic leader with a passion for advanced financial management and strategic fund oversight? Join our team at ROM Governors Foundation as the AVP, Finance, where you'll be instrumental in guiding our financial strategy and operations. In this crucial role, you will report directly to the Executive Vice President, Operations, managing our day-to-day fiscal activities, maintaining all financial accounts and systems, and ensuring accurate and timely financial reporting. Your expertise in fund management, investment accounting, and financial strategy will be key in driving the overall success and influencing the culture of our foundation.
ROM Governors is a strategic partner to the Royal Ontario Museum (ROM), passionate about its role in advancing ROM's mission through inspired philanthropic and sponsorship relations. ROM Governors is committed to being the country's top cultural foundation because of its success in building highly engaged, impactful donor and other community relationships.
POSITION SUMMARY:

The AVP, Finance at the Foundation for ROM Governors is a vital position. Reporting directly to the Executive Vice President, Operations, the AVP, Finance, is responsible for the day-to-day fiscal operations including the maintenance of all accounts and financial systems and accurate up-to-date financial records. Responsible for fund management, investment accounting, financial reporting and contributions to the overall culture and work of the Foundation, the AVP, Finance will ensure that ROM Governors has the right systems and procedures in place and will work closely with program leaders and their teams, not only to educate them regarding finance and accounting procedures, but also to explore how the finance function can support program operations.
This portfolio has one dotted line report. Responsibilities will include coaching, mentoring, and managing performance expectations of this position in conjunction with the primary manager.
RESPONSIBILITIES:

Financial Management and Administration

• Oversees and maintains completeness and accuracy of G/L.
• Performs monthly, quarterly, and year-end closings and prepares quarterly statements, account reconciliations comparing actual to budget performance, analyzing and explaining variances.
• Tracks and approves all expenses.
• Reconciles financial database with donor database on a monthly basis.
• Works with EVP, Operations to develop and update Foundation policies and procedures.
• Coordinates all audit activity, including Corporation and CRA tax filings.
• Works with EVP, Operations to develop quarterly reporting for Board Committees.

• Supports annual business planning development.
• Assists with program budget development and reporting.
• Assists AVP, Operations and Campaign with grant budgeting and reporting.
• Assists AVP, Operations and Campaign with Campaign reporting.

• Tracks and reports on portfolio activity on a monthly, quarterly, and annual basis.
• Administers the function of purchase and sale transactions with investment firms.
• Monitors investment portfolio and market trends.
• Prepares portfolio reports for quarterly Investment Committee meetings.

• Annually prepares grant budget by fund.
• Tracks process to budget on a monthly basis.
• Proactively monitors and actions funds as activities are planned and performed.

• Prepares and monitors cash flow schedule quarterly and annually.
• Works with EVP, Operations to develop and monitor cash for campaign funds and projects.
• Establishes finance and administrative systems to support program operations.
• Reconciles short-term cash investments by project.

• Accounting designation - CPA.
• Bachelor's Degree (preferably in a related field - accounting/finance).
• 7-10 years of strong fund accounting experience.
• Demonstrated competency in accounting and internal controls with a thorough understanding of accounting theory and accepted accounting principles, budgeting, general ledger maintenance and analysis, financial reporting, and investment analysis and reporting.
• Proficiency in Word, Excel, Outlook, PowerPoint, Database software, and the use of integrated financial applications.
• Demonstrated ability to be self-directed and execute high quality projects.
• Experienced working in the not-for-profit or philanthropic sector.

• Accounting designation - CPA.
• Bachelor's Degree (preferably in a related field - accounting/finance).
• 7-10 years of strong fund accounting experience.
• Demonstrated competency in accounting and internal controls with a thorough understanding of accounting theory and accepted accounting principles, budgeting, general ledger maintenance and analysis, financial reporting, and investment analysis and reporting.
• Proficiency in Word, Excel, Outlook, PowerPoint, Database software, and the use of integrated financial applications.
• Demonstrated ability to be self-directed and execute high quality projects.
• Experienced working in the not-for-profit or philanthropic sector.
• High regard for quality and accuracy, attention to details, excellent organizational and time management skills, ability to plan, prioritize and work on various projects and meet deadlines and to maintain confidentiality.
• Critical thinker:
  You ask questions, innovate, and problem solve to complete complex tasks.
• Communicator:
  You communicate effectively and appropriately, both in writing and verbally, with a diverse set of internal and external audiences. You communicate in a manner that demonstrates and fosters cooperation, respect, concern, and openness to change.
• Rapport builder:
  You instill trust and confidence with internal staff and external partners.
• Performer:
  You are motivated by task accomplishment and achieving results. You have a strong desire to set goals and take decisive action.
• Multitasker:
  You enjoy engaging in many different types of projects and tasks and working quickly to resolve issues.

• Start Date:
  ASAP
• Status:
  Full-Time Permanent
• Employee Group:
  ROM Governors
• Schedule:
  35 Hours per week
• Probationary Period:
  Six (6) Months
• Location:
  Toronto, ON
• Open Date:
  June 12, 2024
• Close Date:
  Open Until Filled
• Salary:
  CAD 110,000 to CAD 130,000
• Work Model:
  In-Person with flexible work arrangements (minimum 3 days in office)

• We will be reviewing candidate submissions as they are received, and ROM Governors may choose to move forward with interviews before the deadline. Early submission is encouraged.