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Executive Assistant to C-Level - 100% Remote

Company: Vets Hired
Location: US - Vermont - Manchester Center
Category: Administration
Posted: June 29, 2024

About the job Executive Assistant to C-Level - 100% Remote

Key Responsibilities:Scheduling & Gatekeeping:

  • Manage and maintain an ever-evolving calendar for the President, as well as other members of the ExecutiveLeadership team, encompassing both in-person and virtual meetings on a global scale.
  • Act as a liaison between internal staff and external partners at all organizational levels.
  • Advocate for efficient time management, ensuring a well-balanced schedule for the President.
Travel Management
  • Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics.
  • Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.
Executive Assistant
  • Organize internal and external events on behalf of the President and the Executive Team.
  • Provide support to the Executive Team on diverse projects as needed.
  • Provide travel support to C-Suite as needed.
  • Provide scheduling support and scheduling gatekeeping to C-suite as needed.
Requirements:
  • Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment.
  • Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head.
  • Project / Program management experience.
  • High level of proficiency in Powerpoint and MS-Excel.
  • Extensive experience in logistics management, including handling complex schedules and international travel arrangements.
  • Strong business acumen and a solid understanding of operational priorities.
  • A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive.
  • Adaptable and capable of working effectively with limited information and in ambiguous situations.
  • Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.
  • Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment.
  • Polished verbal and written communication skills across all levels, including managing requests for the President's time.
  • Proven ability to independently drive projects to completion.
  • Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities.
  • Proficiency in computer literacy, including expertise in the Microsoft Office Suite.
  • Flexibility and responsiveness in handling emails, texts, and phone calls.
  • Availability to perform job duties outside of normal business hours when necessary.
  • Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.
Attributes / Personality:
  • A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business.
  • Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration.
  • Demonstrates a strong commitment to maintaining confidentiality.
  • Displays sensitivity towards cultural diversity and exhibits a global mindset.
  • Contributes positively to the company culture.
  • Able to adapt seamlessly to a fast-paced and ever-changing environment.
Read the full job description and apply online on the recuiter's web-site

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