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Company:
Kidsfirstok
Posted: July 1, 2024
Sr. Administrative Support Specialist - *Job Number:*
220310 *Job Location*
: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $38,000 annually, depending upon experience Benefits Provided : Yes * *
• Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine
questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence.
• Duties:* Maintains o?ce ?les that may be of a con?dential nature.
• Schedules various appointments for o?ce personnel and ensures administrative details are completed.
• Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or
• responds to caller with routine information. Serves as a contact person for other employees or the
• outside public. Provides information regarding location or availability of materials, resources,
• and services.
• Monitors and orders supplies for the o?ce and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical
• information. Reviews and responds to routine correspondence for the o?ce personnel.
• Prepares various reports, to include but not limited to expenditures, budgetary records and student
• or resident rotation schedules. Makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by
• providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,
• and special pays.
• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans
• and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully ful?ll the function of the position.
• Job Requirements*
• *Education:* High School Diploma or GED, AND
• 24 months office, clerical, or administrative experience
• Skills:* Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing
• Preferred:* Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro *JOB DESCRIPTION HELP*Required Attachments*
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
• Important:* ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
220310 *Job Location*
: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $38,000 annually, depending upon experience Benefits Provided : Yes * *
• Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine
questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report
preparation, and correspondence.
• Duties:* Maintains o?ce ?les that may be of a con?dential nature.
• Schedules various appointments for o?ce personnel and ensures administrative details are completed.
• Receives incoming calls for o?ce personnel and refers to appropriate person. Records messages or
• responds to caller with routine information. Serves as a contact person for other employees or the
• outside public. Provides information regarding location or availability of materials, resources,
• and services.
• Monitors and orders supplies for the o?ce and completes requisitions.
• Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical
• information. Reviews and responds to routine correspondence for the o?ce personnel.
• Prepares various reports, to include but not limited to expenditures, budgetary records and student
• or resident rotation schedules. Makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by
• providing oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's,
• and special pays.
• Opens, routes, and prepares incoming and outgoing mail. May run errands for the department. Plans
• and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully ful?ll the function of the position.
• Job Requirements*
• *Education:* High School Diploma or GED, AND
• 24 months office, clerical, or administrative experience
• Skills:* Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing
• Preferred:* Microsoft Office 2019, Microsoft OneDrive, Adobe Acrobat 9.0, Zoom Pro *JOB DESCRIPTION HELP*Required Attachments*
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
• Important:* ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Read the full job description and apply online on the recuiter's web-site
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