AP/AR Associate

Overview of the Position:
Responsible for assisting the Accounting Specialist with all aspects of invoicing, payment processing, collecting on accounts receivables, filling credit references, sending W9 requests, and other daily tasks as assigned.
Essential Duties and Responsibilities:
• Process daily PO receivers, print vendor invoices received in accounting mailbox and match up with purchase orders.
• Daily posting of all vendor invoices for both trade and general operations payables in Quantum. Works closely with Purchasing department to resolve order discrepancies, order adjustments, price adjustments etc. Dispute invoices with Vendor if need be.
• Create cash disbursement list for approval.
• Create AP variance worksheet (actual check register list vs. total approved list and send to Controller/corporate).
• Assist with wire transfers, clearing checks through Positive Pay and research check issues/credit card issues.
• Check Credit Card Statements for validity/accuracy
• Enter Cash deposits daily.
• Email or upload customer invoices on different sites.
• Collect on AR with statement and invoices, create Credit Memos when need be,
reconcile all Interco payables with sister companies, request book transfers to be completed, reconcile prepaid and accrued expenses.
• Manage accounting files both trade and general operations, vendor files and credit files.
Other Knowledge, Skills, and Abilities:
• Well-developed interpersonal skills essential for communicating information to employees and management.
• Knowledge of bookkeeping, minor accounting and computer software is essential as well as operation of miscellaneous office equipment and computers
Education / Experience Requirements:
• Must have H.S. Diploma or GED
• At least one year of experience and basic knowledge of accounting practices.
Other Qualifications:
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills :
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.
Mathematical Skills :
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability :
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands and Work Environment :
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.
• Is occasionally required to stand; walk; reach with hands and arms; stoop, kneel,
• crouch, and crawl; and lift up to 10 pounds.
• Is regularly required to sit and use hands to finger, handle, or feel.
• Is frequently required to talk or listen.
• Works in moderate noise levels.
• No vision requirements.
Qualifications