Site Admin

Within the CE&I group, the MasTec Industrial sector includes sister companies Casey Industrial, Phoenix Industrial and Wanzek Industrial. This collective industrial group provides a merit shop, multi-craft industrial contractor with the ability to self-perform all major craft trades that ensures greater safety, quality, flexibility, and economy in delivering the work required to complete each project. The collective experience and knowledge of this team provides comprehensive project development, pre-construction planning, and project management with the mastery to successfully manage projects that meet deliverable and budgetary requirements. With every project, we commit to providing the highest levels of quality, safety, and value.

At MasTec Industrial, we are committed to attracting, developing and retaining the best talent. No matter your role, you will have the opportunity to contribute to our success as we deliver innovative solutions to our clients.

POSITION SUMMARY:

The Site Admin I will provide administrative support to on-site project management and staff, to include administrative functions, accounting reporting and serve as a liaison for employees. Assist corporate HR with new hire paperwork and onboarding requirements.

ESSENTIAL JOB FUNCTIONS:

Administrative:

• Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, mail, copying, ordering and maintaining office supplies, etc.
• Set-up and maintain reports and databases as requested
• Assist corporate HR with new hire paperwork and onboarding requirements
• Cross-train with other Administrative. Assistant on-site, (if applicable) to serve as back-up
• All other duties as assigned
• Must be highly organized and able to multi-task

Safety:

• Assist the Site Safety Coordinator as needed

Accounting:

• Input, verify, and process timesheets for payroll
• Maintain tracking, reporting, database spreadsheets needed for project
• Reconcile managements purchasing card statements monthly

Employee Relations:

• Assist all employees with questions on payroll and timesheets
• Assist with equipment questions (scanner, copy machine, etc.)

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• 1-3 years experience in administrative support position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Be knowledgeable of MIC Health and Safety programs and project specific regulations.
• When on-site, actively participate in daily toolbox meetings with crews and subcontractors.
• Set a personal example of safe behavior.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and Internet
• Strong verbal and written communication skills
• Ability to multi-task
• Other may duties may be assigned

PHYSICAL DEMANDS:

• Work up to a 12-hour shift doing hard physical work in varying temperatures and outside conditions.
• May need to maintain physical strength and stamina; Use arms, hands, and legs fully; Push, pull, and frequently lift and carry objects weighing up to 50 pounds; and stoop, kneel, balance, crouch, crawl, and climb to perform job tasks.
• Stamina to perform this task repetitively and continuously for several hour intervals.
• Uncontrolled environmental conditions: Constant change in weather and site conditions.
• This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises.
• Ability to wear personal protective equipment is required (including but not limited to- safety toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.).
• Move in and around confined, cluttered, and uneven areas.
• May need to work at heights and must be able to abide by all safety and fall-protection requirements; must be able to wear and utilize all safety equipment required for work at heights.
• Evaluate information based on measurable standards; and see details in objects or drawings and recognize slight differences in shapes and shadings.
• Visualize objects in three dimensions from drawings.
• Keep good balance and work at heights.
• See well (either naturally or with correction).
• Hear well (either naturally or with correction.)
• Coordinate the use of eyes, hands, and feet.

HOURS:

This position is a Full-Time position scheduled to work typically 50 hours per week. Schedule is subject to projects requirements.

TRAVEL:

Travel required up to 90%. Position requires presence directly on the Project Site location with intermittent travel to residence of record.

What's in it for you:

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision i.