Administrative Clerk - Elections Temporary

Salary: $18.35 - $20.27 Hourly

Location : Bozeman, MT

Job Type: Temporary

Job Number: 00591

Department: Elections

Opening Date: 03/21/2024

Closing Date: Continuous

POSITION OVERVIEW

This temporary position is located in the Clerk and Recorder's Election Office and is responsible for processing voter registration, coordinating election processes, and verifying petitions. These duties include processing daily registration applications to ensure accuracy and completeness; identifying missing information and notifying provisionally registered voters; assisting voters who register in-person; scanning voter registration application card; printing batches of voter confirmation cards and mailing to voters; ensuring that all voter registration application cards are processed within the 30-day close of registration before each election;; preparing and distributing mail ballot packets; processing petitions for candidates running for office and individuals circulating issues to be placed on future ballots; receiving and filing documents including Oaths of Office, Nominating Petitions for Office, and other various candidate forms. The position reports to the Election Supervisor and does not supervise staff. This position is flexible with a part time schedule that will be up to one year employment but most likely finished after the elections in November.

QUALIFICATIONS

This work requires knowledge of federal, state and county election laws, rules, and procedures; reading maps; local geography and corresponding voting precincts; records management; research methods; excellent customer service techniques; skill in the use of various computer software and systems including Word, Excel and Microsoft Outlook; accurate data entry; ability to communicate effectively both verbally and in writing; must be able to maintain the integrity of sensitive and highly confidential information; exercise courtesy and tact in receiving the public, and in giving and obtaining information in person and over the phone; be detail oriented and a self starter; have the ability to be flexible and adapt to change and be able to work in a fast paced office during election cycles.

EDUCATION & EXPERIENCE

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school plus one (1) year job-related work experience. The job is learned with on-the-job training.

SUPPLEMENTAL INFORMATIONTO APPLY: Be prepared to attach the following required documents listed below when you submit your application:

• Cover Letter
• Resume'
• 3 References

Licenses and Certifications: Applicants for this position must possess a valid driver's license, provide own transportation to conduct out of office job duties (mileage reimbursement provided under the County policy), and to be insurable under the County's liability policies.

As a condition of hire, the final candidate will be required to successfully pass a criminal history check and background investigation.

Gallatin County does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

Excellent Medical Health Benefits - Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $205.00 per pay period.

Medical deductible is $400 for an individual and $1,000 for a family.

Flexible Benefits Plan - Pre-tax out-of-pocket medical expenses and day care expenses.

Supplemental Medical Coverage and voluntary Life Insurance Coverage are offered through Mutual of Omaha.

Public Employees Retirement System - Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS) - A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Supplemental Retirement Benefits are offered through Nationwide and Empower.

Sick Leave - Full-time employees accrue 7.40 hours per month and are eligible to use sick leave once it is accrued. The accrual is pro-rated for part-time employees.

Vacation Leave - Full-time employees accrue 9.20 hours per month and are eligible to use leave once it is accrued. The accrual is pro-rated for part-time employees.

Holidays - The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Gallatin County provides 240 hours of PPL to eligible full-time employees. The hours are pro-rated for part-time employees.

Tuition Assistance- Because we value the professional and personal development of our employees, Gallatin County is proud to offer reimbursement of certain education expenses.

Bilingual Pay - Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.