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ACCOUNTS PAYABLE SPECIALIST

Company: Langham Logistics

Location: US - Indiana - Merrillville

Category: Accounting

Posted: July 3, 2024

Summary

The Accounts Payable Specialist contributes to meeting Langham goals of exceptional customer service, quality, process improvement, and profitability by leading the work of reviewing, processing and paying approved invoices, purchase orders and expense reports accurately and as scheduled. This position is responsible for ensuring accuracy and timeliness of all disbursements while maintaining adequate internal controls. Additionally, this role will lead efforts in resolving discrepancies and reconciling payments, manage vendor payments and maintain vendor files for Langham s freight carriers.

This role goes beyond traditional tasks and requires a dynamic individual who can lead accounts payable functions, solve complex problems, drive process improvements, and contribute to systems implementation. The Accounts Payable Specialist is seen as the subject matter expert (SME) and has overall responsibility over the day-to-day functions of Accounts Payable in the organization.

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Key Outcomes Expected

Analyze and process high volume of vendor invoices and expense reports to the correct accounts and cost centers
Lead the process of 3-way matching for open statement invoices
Specialize in payments: check requests, ACH and wires transfers as part of payment processes; code accounts for payment; monitor payment requests with appropriate approval
Validate vendor balances by reconciling monthly statements and related transactions
Monitor and train users in the Precoro PO and Concur expense reporting systems
Process D&B credit reports for submittal to the Controller or Sr. Accountant for evaluation
Work AP aging reports for amounts still owed, verify invoices, apply outstanding credit memos.
Create financial statements analyzed by senior leveled accounting management
Assist with month-end/year-end closing and reporting with timely posting of all invoices to close the books in a timely manner.
Work with management to develop new and improved processes for AP tasks and activities
Research payment issues and work toward resolutions both internally and externally
Prepare and import general ledger entries, as needed
Establish and promote positive communication within Langham internal departments to increase collaboration and reduce inefficiencies.
Respond to e-mail and voicemail in a timely manner.

Critical Skills, Knowledge, and Behaviors

Demonstrated knowledge of generally accepted accounting principles (GAAP)
Demonstrated work experience with financial operating systems i.e. Great Plains or equivalent
Demonstrates effective analytical, problem solving, and decision-making skills (can gather and analyze data and information and draw conclusions). Able to think logically and analytically.
Demonstrate effective verbal, written and interpersonal skills.
Demonstrates customer service orientation.
Proactive in anticipating and alerting others to problems with projects or processes.
High detail orientation and accuracy.
Takes initiative and needs little supervision.
Able to prioritize, organize tasks and time, and follow up. Performs responsibilities efficiently and timely.
Works well in a team environment and as part of a team.
Able to negotiate with and influence others.
Proficient in Microsoft Excel and basic mathematics

Experience and Education

Associate's degree or higher in Accounting or Finance or related field
At least 3-5 years experience in a comparable position.
Experience with accounting software such as QuickBooks, Great Plains, etc.
Experience in transportation or logistics environment preferred

Physical demands

Must be able to work proficiently with computers and other office equipment. Will sits at workstation 90% of time. Work is performed in an office environment.

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