Witness Coordination Specialist

ROLE
We need an experienced Witness Coordination Specialistto support the U.S. Attorney's Office Northern District of Iowa (NDIA) Department of Justice (DOJ).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

Apply today!

RESPONSIBILITIES Work directly with Witnesses prior to, during, and after trial
Work with Witnesses concerning travel arrangements, appearance date/time
Receive visitors, field phone calls, and respond to other questions and inquiries
Use judgment to determine when attorney's should be notified of the Witness' special circumstances or needs
Confer with attorneys about Witness appearance, special circumstances, or needs
Complete and submit proper documentation for special authorizations and obtain prior approvals
Ensure all travel documents and appearance date and time have been provided to the Witness
Make necessary arrangements for Witness travel and lodging
Coordinate travel according to Department of Justice (DOJ) policies and procedures
Meet with Witnesses upon arrival to designated hearing or pre-trial conference
Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
Collect necessary documentation and signatures for Witness reimbursement documents
Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
Furnish requested information concerning pending and completed Witness vouchers
Help with Witnesses' special circumstances (e.g., authorizations, international travel, military/federal employment, etc.)
Gather required documentation and reconcile Government Travel Accounts
Coordinate with external stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
Complete forms and documents according to style and format rules
Compose original letters that do not require legal interpretations
Establish and maintain a variety of files, documents and databases
Assemble documents and other information for file records and retention policies
Establish and maintain calendar and/or database of active and pending Witness appearances
Track hearings, trial dates, grand Jury, and schedule conferences and appointments
Use office technology (i.e., computers, fax machines, and copier machines)
Review and analyze data and information from multiple sources
Establish case and project files
Prepare, format, and correct management reports and manipulate, transfer, compute and print information
Answer inquiries regarding case-related information and status maintained in the database
Obtain additional information from other agencies/organizations
Maintain internal status information on the disposition of designated information, files, and assets
Perform analytical computations necessary to process data and ensure accuracy
Provide administrative information and assistance concerning cases or files to other agencies or organizations

BACKGROUND Progressive and relevant experience
Proficient in word processing, document management, and Microsoft Office Suite
Excellent written and oral communication skills
Organized and multitasker
Analytical

EDUCATION Preference for Bachelor's degree in a related field
Knowledge of legal procedures and terminology

LOCATION Cedar Rapids, IA 52401

TELEWORK Occasional, upon approval

CLEARANCE U.S. citizenship required since this role supports the U.S. federal government

CLIENT Department of Justice (DOJ)

TRAVEL No travel required

WORK HOURS 40 hours per week
8 hours per day

EMPLOYMENT CLASSIFICATION Employment Classification Eligibility - Nonexempt

RELOCATION Not eligible for relocation benefits

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual's primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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