Commission Clerk

Salary: $30.92 Hourly

Location : Barrow, AK

Job Type: Full time

Job Number: 12-24-007

Department: Planning & Community Services

Division: Central

Opening Date: 06/17/2024

Closing Date: 6/28/2024 5:00 PM Alaska

Summary or Purpose

Responsible for the organization and coordination of a variety of Planning, Barrow Zoning, and Inupiat Language and Culture Commission activities including serving as clerk and providing assistance and services to the commission officials and departments, as well as the public.

Essential Duties and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Responsible for recording the Commission's verbal discussions, and transcribing minutes, and working with the Record's Technician for the safe keeping of all commission files.

Coordinate all public posting and notices with central office staff.

Attend, prepare, and distribute agenda materials and minutes for all regular/special meetings of all commissions in accordance with the borough code.

Serve as secretary for the Planning, Barrow Zoning, and Inupiat, Language and Culture Commissions.

Attest by signing all required documentation.

Assist in setting dates for publications and dates for hearings.

Assist in keeping records of all appointees to the Commissions and inform administration of expiration dates.

Work with the City offices and the administration of appointments to the Commissions.

Prepare certain advertisements to fulfill the requirements.

Plan and coordinate the attendance of the commissioner's in special events.

Assist in the coordination and maintenance with contacts with city and tribal governments, borough departments, Planning Commission, Barrow Zoning, IHLC Commission, State and Federal agencies and industry representatives.

Respond to the public in a professional and courteous manner.

Cross train with other employees in the department and provide coverage as necessary.

Participate and successfully complete all required departmental training.

Travel to the outlying villages to record all commission meetings and assist in making travel arrangements.

Perform other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of North Slope Borough organization, operations, policies and procedures.

Ability to establish and maintain effective working relations with a wide variety of persons, including those whose interests may be adversarial.

Ability to work independently, perform highly accurate work, and write clear and accurate reports and correspondence.

Ability to meet the public, to understand their questions, and provide clear answers.

Maintain absolute confidentiality of work-related issues, records and borough information.

Education, Experience, Certifications and Licenses Required

High school graduate or G.E.D/or, a combination of 12 years of education and related work experience.

Two years of work experience with transcribing and teleconferencing equipment.

Two years work experience with a PC utilizing common software applications;

Valid Alaska driver's license that meets North Slope Borough insurance criteria;

THE NORTH SLOPE BOROUGH IS AN ALCOHOL AND DRUG FREE WORKPLACE.

This reflects North Slope Borough's best effort to describe the essential functions and qualifications of the job described. It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job. This document is not intended to exclude an opportunity for modifications consistent with providing reasonable accommodation. This is not intended to be a contract.

The North Slope Borough offers the following benefit packages to all permanent full time and permanent part time employees who work at least 15 hours a week.

Health care is provided at no cost to the employee (no premiums). Our Health Care package covers major medical, preventive care, vision, dental and prescription drug benefits.

Benefits do not apply to temporary employees.

01

The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.

• Yes, I understand and agree
• No, I do not agree

02

This position is NON-Rotational. Housing is NOT provided. Therefore, due to extreme weather conditions in the arctic and for your safety, housing accommodations must be located and pre-arranged by the applicant prior to the start of employment. The applicant must pay for housing; it is not provided by the NSB. Please note: The Borough is currently experiencing a housing shortage. Due to the remote setting, applicants are urged to consider this factor prior to submitting an application.Do you certify that you understand the above information?

• Yes
• No

03

Which best describes your level of education?

• Some high school
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate

04

How many years of work experience with transcribing and teleconferencing equipment do you have?

• No experience
• Less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

05

If you do have at least two years of work experience with transcribing and teleconferencing equipment, describe how you meet the qualification, and list the position(s) you held, company, and dates of employment where you gained the work experience.

06

How many years of work experience with a PC utilizing common software applications, do you have?

• No experience
• Less than 6 months
• 6 months to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years to less than 4 years
• 4 years to less than 5 years
• 5 years or more

07

If you have at least two years of work experience with a PC uti.