Travel and Expense Specialist

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It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to ***

Date: May 29, 2024

Location:

Toronto, ON, CA

Operating Sector: Finance

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

The Opportunity
Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher. This position will require for the successful candidate to work full time at the Toronto Head Office location.

What You Will Do Here

• Perform expense report audits for both internal and external audit teams
• Prepare monthly metrics reports and other ad hoc reports as requested
• Participate in review meetings with suppliers and procurement
• Prepare monthly credit card payment templates to be processed by AP
• Participate in, and often manage, ad hoc projects related to Concur Expense, Travel, and/or our Corporate Card Programs
• Assist with day-to-day administration for all corporate credit card programs when required
• Assist with day-to-day administration for non-Concur employee expenses when required
• Monitor Expense and Travel spend and contact employees who qualify for a Corporate Card accordingly
• Provide administrative support to Shared Services leadership team when required
• Perform full day to day administration for Concur Expense
  • Manage Concur Expense mailbox
  • Assist with employee inquiries and provide training
  • Administer Concur Expense platform and work with Concur support for any changes / enhancements that may be required, including testing
  • Ensure employee expense reports are completed on a timely basis and escalate as required
• Perform full day to day administration for Concur Travel
  • Manage Concur Travel mailbox
  • Assist with employee inquiries and provide training
  • Set-Up and maintain travel profiles
  • Work with TMC for any changes / enhancements that may be required, including testing
• Create and maintain training guides, policies, and standard operating procedures
• Act as back-up support when required
• Additional duties as assigned

What You Bring to the Team

• Effective interpersonal and communication skills, both written and oral
• 1 - 2 years of accounting experience preferably in a high-volume environment in the construction industry
• SAP, Concur Travel and Expense experience an asset
• Demonstrated computer software proficiency with Microsoft Office; Excel skills would be a strong asset
• Strong organizational skills to meet multiple deadlines, prioritize and execute multiple tasks, while maintaining attention to detail
• Flexibility to manage increased volume of work at month-end
• Desire to take ownership of tasks assigned and willingness to learn
• Ability to work effectively with limited supervision within a team environment
• Ability to multi-task and work under pressure in fast-paced environments
• Strong analytical skills

Necessary Competencies

• Interpersonal Skills
• Demonstrated ability to work in a team environment and across multiple divisions
• Ability to communicate effectively with internal and external clients
• Attention to Detail
• Ensuring minimal mistakes across all administrative functions
• Ensuring policies and procedures are followed
• Character
• Integrity, Humility, Transparency
• Courage, Drive
• Energy, Passion

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.