Location:
CA -
Ontario -
Ottawa
Posted: July 5, 2024
Reporting to the Director, Strategy and Communications, the Coordinator, Events and Program Support collaborates with internal stakeholders and team members to successfully develop, plan, execute and evaluate departmental events such as annual celebrations and ceremonies, lectureships, meetings and retreats, professional development programs and training workshops and social events and networking opportunities.
The incumbent assists with the development of marketing and communication plans to proactively target audiences with a variety of outreach tools to increase the visibility of and participation in departmental activities.
This is a full-time permanent position with a comprehensive benefits package and pension plan.
Work is onsite with the possibility of a hybrid schedule.
Responsibilities
- Coordinate all aspects of design, planning and execution for small- to large-size virtual, hybrid and in-person events taking into consideration all elements necessary to make the event a success.
- Work with the Director, Strategy and Communications, to establish and monitor event budgets and review supplier contracts.
- Liaise with venues, book vendors for catering, equipment, audio-visual, decor, etc., oversee all logistics, including travel and scheduling when applicable; may also be responsible for monitoring and confirming event attendance.
- Work with the Communications team to develop and implement marketing strategies for events in accordance with the Department of Medicine brand, including designing marketing material, and collaborating with graphic designers, photographers and printing resources.
- Work collaboratively with the DoM Communications Specialist to coordinate communication leading up to the event and publish post-event communication when required.
- Serve as the main point of contact for event questions, concerns, or feedback.
- Establish project management systems to manage all project/event tasks and identify and track milestones and develop efficient file systems for event collateral.
- Work closely with Lead, Member Support to coordinate and plan event/activity logistics for professional development (PD) programs, and establish procedures to evaluate PD activities, identify and meet reporting requirements, and identify opportunities to improve program awareness, effectiveness, and success
- Coordinate and monitor a calendar of events ensuring events and activities are duly scheduled, avoiding over-commitment and redundancy.
- Identify and assist in developing novel and innovative continuing education delivery opportunities.
Qualifications
- Knowledge of event planning, program coordination and marketing principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience.
- Three years of demonstrated experience in event and program coordination.
- Intermediate knowledge of computer systems and web applications, contact management systems, social media platforms, spreadsheets, databases, and current office technology for example:
Microsoft (MS) SharePoint, MS Teams, and MS Office 365 (Word, Outlook, Forms and Excel), Doodle etc. - Experience utilizing graphic design software (ie Adobe Creative Suite) to create marketing materials, an asset.
- Experience supporting and facilitating projects
- Experience with high-volume resource management and scheduling and prioritizing competing demands.
- Experience working with remote teams and effectively mobilizing alternative forms of connection and communication.
- Experience planning online events using technologies such as Zoom and Teams.
- Experience with budgets and reviewing supplier contracts.
- Experience using project management systems
- Experience assisting and providing support for the delivery of continuing professional development programs.
- Proven ability to formulate creative ideas and to analyse, evaluate and negotiate details to create a successful event.
- Demonstrated ability to develop and maintain positive relationships with project stakeholders, senior leaders and other support staff.
Strong public relations, interpersonal and verbal and written communication skills. - Ability to work independently but is a team member with strong interpersonal skills
- A willingness to work outside of regular work hours (based on the event calendar)
- Able to manage multiple priorities in a fast-paced environment
- Strong analytical and problems solving skills; creative thinker
- Is a self-starter who demonstrates initiative, tact, respect, and diplomacy
- Strong attention to detail and a high degree of accuracy
- Exercises sound judgment and a high level of confidentiality and discretion while working with sensitive and private information
- Proficient written communication, proofreading and editing skills required to draft or generate correspondence or documents.
- Proficiency in speaking and comprehending both English and French (Level B+) is an asset
Contacts
To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at
IMPORTANT NOTICE:
Support staff are employees of the University of Ottawa Medical Associates.
The Ottawa Hospital is the paymaster of our employees.
Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital.
Please note, all employees must provide proof of COVID-19 vaccination prior to hire.
The University of Ottawa Medical Associates is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.
The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.
Position:
Coordinator, Events and Program Support
IMPORTANT NOTICE
Phone
Thank you for submitting your application.
We will contact you shortly!
•
Read the full job description and apply online on the recuiter's web-site
Technical manager Food Manufacturing
Posted: July 4, 2024
A leading FMCG Manufacturer is currently seeking a Technical Manager / Head of Technical to join their Senior Leadership Team. Reporting not the site director this Technical Manager will implement the company's technical and quality strategy to ensure they are always audit ready. Ensuring the
read more...
View Job Details
Director of High-rise Construction
Posted: July 4, 2024
Director of High-rise / mixed use Construction • Are you a Construction leader looking for a job with a highly reputable, forward thinking established Real Estate Developer based in the GTA, Leading theirportfolioof new Highrise residential and large mixed use developments? Are you interested in
read more...
View Job Details
Competition 24-37R - Post Majority Support Worker Union Position - All Districts
Posted: July 4, 2024
Competition 24-37R - Post Majority Support Worker (Union Position) - All Districts Employment Opportunity - Post Majority Support Worker (Unionposition) - All Districts Competition #: 24-37R Department : YouthTransition Department Location : AllDistricts Job type : Full Time - 35 hours per week
read more...
View Job Details
Senior Solution Architect
Posted: July 4, 2024
LotusFlare employees join and remain at LotusFlare for two simple reasons. First, they can see immediately that their work makes a positive impact on LotusFlare customers, and second, they grow on a personal level by developing best practices and experience in cloud-native enterprise software.
read more...
View Job Details
Direct Support Professional
Posted: July 4, 2024
MinUSD $17.68/Hr. • MaxUSD $17.68/Hr. • Position Overview Turn your passion for helping others into a fulfilling career at one of New York City's most respected disability services organizations. Services for the UnderServed (S: • US) is hiringDirect Support Professionals (DSPs)to support people
read more...
View Job Details
Executive Chef
Posted: July 4, 2024
You might not know our name, but you know where we are. • That's because Compass Group Canada is part of a global foodservice and support services company that's the 6th largest employer in the world, with 625,000 employees. You'll find us in schools, colleges, hospitals, office buildings, senior
read more...
View Job Details
Venue Marketing Manager
Posted: July 4, 2024
Job Summary: • Who are we? Live Nation Entertainment is the world's leading live entertainment company, comprised of global market leaders: • Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. • Ticketmaster is the global leader in event ticketing with over 500 million tickets
read more...
View Job Details
Senior Developer - Tech Lead
Posted: July 4, 2024
: • : • Travel Requirement: • Occasional Language Skill Levels (Read/Write/Speak): • ZZZ About CMHC At CMHC, the work you do and the work we do together matters. We come to work every day with a common purpose: • to realize a future where everyone in Canada has a home that they can afford and meets
read more...
View Job Details
Partner Development Manager
Location:
Canada -
ON -
ON -
Ottawa
Posted: July 4, 2024
About Index Exchange: • Index Exchange is a global advertising supply-side platform enabling media owners to maximize the value of their content on any screen. • As a trusted partner and ally, we connect leading experience makers with the world's largest brands to ensure a quality experience for
read more...
View Job Details
Digital Mail Services Administrator
Posted: July 4, 2024
Digital Mail Services Administrator page is loaded Digital Mail Services Administrator Apply locations Waterloo, Ontario time type Full time posted on Posted 11 Days Ago job requisition id JR00098466 You are as unique as your background, experience and point of view. Here, you'll be encouraged,
read more...
View Job Details
Firmware Engineer
Location:
Canada -
ON -
ON -
Markham
Posted: July 4, 2024
WHAT YOU DO AT AMD CHANGES EVERYTHING We care deeply about transforming lives with AMD technology to enrich our industry, our communities, and the world. Our mission is to build great products that accelerate next-generation computing experiences - the building blocks for the data center, artificial
read more...
View Job Details
Business Development Representative
Posted: July 4, 2024
WHO WE ARE: Jumpfactor is an award-winning, six-time Growth500 Fastest Growing Agency in Canada. We are a dynamic and fast-paced integrated digital inbound marketing agency, offering exciting opportunities for motivated self-starters. Specializing in B2B services and technology marketing, we are
read more...
View Job Details
Vice President & General Manager
Posted: July 4, 2024
Checker Flag Leasing is seeking an experienced and results-driven Vice President & General Manager (VP & GM) to lead our growth in sales and operations. Reporting directly to the CEO & President, you will manage daily business activities, implement strategic initiatives, and optimize operational
read more...
View Job Details
Senior Data Analyst - FULL-TIME
Location:
Canada -
ON -
ON -
Toronto
Posted: July 4, 2024
About Us: • LatentView Analytics is a leading provider of analytics and data-driven solutions, partnering with digital businesses to drive actionable insights and enhance decision-making processes. • We are committed to fostering a diverse and inclusive workforce, providing equal employment
read more...
View Job Details
Corporate Internal Auditor Finance and Accounting
Posted: July 4, 2024
: Create Alert Corporate Internal Auditor (Finance and Accounting) Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide. At Magellan we have over 80 years of
read more...
View Job Details
Campaign Manager Social Media based in Toronto
Posted: July 4, 2024
Our client is a Toronto based social media company and they are urgently looking for an experienced Campaign Manager. They specialise in creating campaigns on social media for international A brands with a high focus on quality and long term relationships.You will be part of the global campaign team
read more...
View Job Details
Product Engineer - Chassis Systems - Intermediate
Location:
Canada -
ON -
ON -
Windsor
Posted: July 4, 2024
• • The Product Engineer- Chassis Systems -Steering Design Release Engineer will be responsible for the engineering, design, development, timing, and production release of Chassis components and/or systems. • Other responsibilities will include but not limited to: • • Quality improvements, cost
read more...
View Job Details
Member Service Representative Full-time
Location:
Canada -
ON -
ON -
Ottawa
Posted: July 4, 2024
Why DUCA? We're a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. • Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern
read more...
View Job Details
Core Facility Manager NMR Facility
Posted: July 4, 2024
: • Date Posted: • 06/12/2024 • Req ID: • 36959 • Faculty/Division: • UofT Mississauga • Department: • UTM: • Ofc of VP-Research • Campus: • University of Toronto Mississauga (UTM) • Position Number: • 00056323 Description: • About us: • • U of T Mississauga-the second largest campus of Canada's
read more...
View Job Details
Vice President Exploration
Posted: July 4, 2024
Company Overview: • A prominent Canadian-based gold exploration company, with a primary focus on advancing a flagship orogenic gold project in British Columbia, is seeking talented professionals to join their dynamic team. • The company is dedicated to responsible mining practices, sustainable
read more...
View Job Details
Toronto Bureau Chief
Posted: July 4, 2024
Toronto is the heartbeat of Canada's business and financial scene, a dynamic city where the most critical economic decisions are made. • We're seeking a bureau chief who can work with our journalists to break exclusive news, produce timely analysis and write insightful feature stories, growing
read more...
View Job Details
Director/ Product Marketing
Posted: July 4, 2024
Description We're looking for a Director, Product Marketing to join the AgencyAnalytics team! AgencyAnalytics enables digital marketing agencies by streamlining client reporting and scaling their efforts through data & automation. We are an entrepreneurial, fast-paced, and collaborative team working
read more...
View Job Details
Executive Director
Posted: July 4, 2024
Executive Director, Alzheimer Society of Thunder Bay. • EXECUTIVE DIRECTOR - Alzheimer Society of Thunder Bay (ASTB) Reporting to the Board of Directors, the Executive Director (ED) is responsible for the achievement of the strategic plan, values, and objectives of ASTB. • The ED will develop and
read more...
View Job Details
Business Development Executive - Toronto
Posted: July 4, 2024
About Our Client Michael Page is one of the world's leading professional recruitment consultancies, specializing in the placement of candidates in permanent, contract, temporary and interim positions with clients around the world. • Conduct market research to identify new business opportunities and
read more...
View Job Details
Order Management Coordinator
Posted: July 4, 2024
Lakeside Process Controls Ltd. ('Lakeside') is recognized as a market leader, providing complete automation solutions to a wide range of industries. Our capabilities in process management and industrial automation enable us to solve our customers' process automation challenges, keeping their
read more...
View Job Details
Endocrinologist - Associate Clinician Scientist
Location:
Canada -
ON -
ON -
Ottawa
Posted: July 4, 2024
Position title Description The Department of Medicine and the Division of Endocrinology and Metabolism at the University of Ottawa and The Ottawa Hospital is looking for an Endocrinologist. The Division of Endocrinology and Metabolism has 8 full time and 8 part time clinical members with numerous
read more...
View Job Details
Geography and Planning DSC Co-President
Posted: July 4, 2024
• Geography and Planning DSC Co-Presidents (2) A Department Student Council President advocates on behalf of the students in their department. In addition, the DSC President is the leader of a committee of undergraduate students that is responsible for the planning and execution of events tailored
read more...
View Job Details