Administrative Assistant I

Strathcona County is looking for a highly organized and proactive individual to join our Information and Technology Services (ITS) team! As an Administrative Assistant I, you will leverage your exceptional coordination and collaboration skills to effectively support and streamline operations across the ITS department.

The ideal candidate will excel in a dynamic and fast-paced environment, demonstrating outstanding multi-tasking abilities, communication skills, and the capacity to foster interdepartmental teamwork. This position provides proficient administrative support to the ITS management and leadership groups, including routine administrative duties, administrative tasks for project support and specialized assignments as required.

This role may be eligible to participate in our hybrid work program. The successful candidate will be required to reside within 2 hours of Sherwood Park, Alberta.

Who We Are:
Strathcona County is a specialized municipality located in the heart of Alberta. Our vision is to become Canada's most livable community, where our workplace culture and identity are supported by our people plan and values of integrity, respect, safety, fairness, and cooperation.

Why Join Strathcona County: (depending on position)
Competitive salary and comprehensive benefits package, which includes: Extended health and dental coverage
Health and wellness spending account
Life and disability insurance and critical illness programs
Retirement and pension programs
Paid and unpaid leave programs
Earned day off program
Employee and family assistance program

Commitment to employee development, through internal and external training and development opportunities
Well-being programs and a safety culture focused on physical and psychological health in the workplace

Equivalencies of education and experience may be considered.

This competition may be used to fill future vacancies for similar positions within the next 6 months.

Strathcona County is committed to an inclusive, respectful, and equitable workplace that represents the community we serve. We welcome applicants from all backgrounds who can contribute diverse perspectives and experiences.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Key Responsibilities Include: Responsibilities:
Coordinate team and project schedules, ensuring seamless meetings by preparing and distributing necessary documentation, taking detailed minutes, and tracking action items
Lead the ITS Culture Committee initiative, including promotion of culture, diversity and inclusion as well as planning, coordinating and administrating social events
Gather, research and coordinate information for preparation of reports, presentations, and correspondence
Create and update content for the ITS SharePoint and Teams sites; post announcements, articles, and other essential information for the ITS team
Coordinate and monitor routine team administrative tasks, i.e., providing guidance in relation to expense claims, time entry, and County forms, documents and processes
Manage County Connect communications and other inquiries ensuring timely responses and accurate updating of service requests
Records representative for the ITS department; management of physical and electronic records; determining security, filing, deleting, archiving, etc.

Requirements: Qualifications and Skills:
High School Diploma with a minimum of 5 years administrative experience, preferably in municipal government
A business administration certificate or diploma is an asset
Familiarity with Information Technology Services and IT terminology is considered an asset
Extensive knowledge of the Microsoft O365 environment including Word, PowerPoint, Outlook, Excel, OneNote and SharePoint; experience with County Connect, eScribe and Visio is an asset
Excellent organization skills with the ability to work under pressure and within strict timelines
Ability to work independently with minimal supervision, negotiate priorities on short notice and promptly adapt to an everchanging work environment schedule, for a department that operates 24/7
Develop and maintain cooperative inter-branch working relationships
Ability to recognize and discreetly handle confidential matters
Excellent interpersonal and communication skills (written and verbal) to work with both external and internal customers in a professional manner

Additional Job Information: Salary Range: $52,889.20 - $66,120.60
Posted Date: June 17, 2024
Closing Date: Jul 07, 2024
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