Project Officer & EA Directors

Shape the establishment of Early Learning Victoria and the design and delivery of the first ever Victorian Government owned and operated Early Learning and Childcare Centres, as part of the Best Start Best Life initiative. Join us in creating the culture of an exciting new division in the Department of Education and contribute to the establishment and operation of innovative, excellence-driven Early Learning and Childcare Centres.
This is a fixed term role until 30 June 2026
About Early Learning Victoria
The Victorian Government is establishing 50 government-owned and operated, Early Learning and Childcare Centres, as part of the Best Start, Best Life reforms. These centres will offer childcare, Three and Four-Year-Old Kindergarten and, where applicable, Pre-Prep. The first four centres will open in 2025, with all 50 open by 2032. Early Learning Victoria is being set up as a new business unit within the Department of Education to establish and operate the centres. We are building a team of high performers who are strengths-based, compassionate, dedicated, have a good attention to detail and who adopt a continuous improvement mindset. We have a large work program ahead of us, and it will take genuine flexibility, adaptability and teamwork to achieve this ambitious reform agenda
About the Role
The role will provide executive support to the three Directors of Early Learning Victoria and project support to the broader division. This includes administrative functions, finance support, the set up and operationalisation of information management structures, liaison with diverse internal and external stakeholders and assistance with procurement activities, briefings and slide decks as required. The role will also provide support with office management, correspondence, recordkeeping and application of administrative policies, procedures and protocols
Your duties will include
Executive support
Managing the executive day folder/calendar, and provide other executive support services
Coordinating responses and facilitating internal communicating processes as required
Arranging meetings/events such as booking and preparing venues, agendas
Coordinating travel and other arrangements for meeting and event attendees
Collating and distribute material and documents for meetings and events
Office project management/project planning
Supporting business improvement initiatives by developing written, visual and project management products and tools
Assisting with briefs and slide decks
Providing administrative and project support to the Division and across all work streams
Identifying and utilise appropriate project planning methods
Identifying and map the scope of a project to deliver business needs
Procurement responsibilities
Using appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy
Entering purchase requisitions into Oracle and processes invoices
Qualifications and Experience
Experience in executive support functions and/or project management experience
A working knowledge of budgeting and finance processes
Demonstrated commitment to customer service, with high level interpersonal, written, and verbal communication skills
Demonstrated ability to work independently, flexibly, and constructively in a team, within a busy environment to ensure continuous and efficient operation and work proactively to enhance work systems and practices
Outstanding computer skills including extensive experience with Microsoft Word and Excel and an ability to troubleshoot technical difficulties
How to apply
Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria outlined in the Position Description
Further Information
For more details regarding this position please see attached position description. For further information pertaining to the role and Early Learning Victoria, please contact Darren Youngs, CEO, ELV via 0435 576 787 or ***
The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website
and our Diversity and Inclusion page . Applicants requiring adjustments can contact the nominated contact person via phone or email to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements. Information about the Department of Education's operations and employment conditions can be located at education.vic.gov.au
Preferred applicants may be required to have a Working with Children Check, a police check and other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence
Applications close 11:59pm on 3 July 2024
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