11.7 Concert checklist

Concert checklist

1. Secure a date on the calendar. Be sure it is listed on the official school calendar to protect it.

2. Reserve a performance venue for the concert and for final rehearsals.

3. Have tickets printed if they are to be used.

4. Plan the printed program and get it to the printer by the deadline date.

5. Plan the publicity. The following types of publicity can be utilized to draw a sizable concert audience:

• Radio releases
• Television releases
• Newspaper releases
• Online listings
• School announcements
• Notices to other schools and/or organizations in the area
• Posters for public placement

6. Send complimentary tickets to:

• Civic leaders
• Board of Education
• Superintendent
• People who have helped in some way
• Key supporters
• Key people to stimulate their interest

7. Have the president of the choir send personal letters of invitation to people that are special to the music program (newspaper editor, Board of Education, Superintendent, civic club presidents, supporters etc.).

8. Appoint a stage manager. He should be someone who can control the stage lighting, pull curtains, shut off air circulation fans that are noisy, and see that the stage is ready for the concert.

9. Arrange for ushers.

10. Check wearing apparel. Be sure that all singers have the correct accessories (same type and color of shoes, no gaudy jewelry for girls, etc.).

11. Post on bulletin board and tell students the time they will meet for a pre-concert warm-up. High school students will perform best if they meet together at least forty-five minutes before the concert.